About this role
Job summary
This post is fixed term/secondment for 12 months due to maternity cover
To provide and co-ordinate a comprehensive, confidential and high quality secretarial and administrative service for the team. Responsible for the smooth and effective running of the administration and systems of office. The post holder will work on their own initiative, develop administrative systems, manage, and prioritise their workload seeking advice and escalating issues when required.
The post holder will engage with staff at all levels of seniority and therefore will demonstrate effective influencing and persuading, communication and behaviours to ensure that deadlines are met.
Will be the main point of contact for a wide range of staff, external stakeholders and organisations and must ensure that a professional service is maintained at all times.
Main duties of the job
Organise and plan workload, diary and commitments including all travelling and accommodation arrangements as necessary including the scheduling of formal and complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised in order to deliver targets and objectives.
We would particularly welcome applications from Welsh speakers; but even if you don't speak any Welsh, or want to develop your skills, don't worry: the health board will support you with training.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Person Specification
Qualifications and/or Knowledge Essential
Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence HND or NVQ Level 3 / or equivalent level qualification/experience plus literacy and numeracy at L2 Advanced keyboard skills eg RSA level III
Desirable
ECDL or equivalent
Experience Essential
Significant demonstrable proven experience of working in an office in an administrative role Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence Minute taking and recording Experience of working autonomously Working knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data both personal and organisational Thorough understanding of secretarial procedures Working knowledge of filing/data systems including records management Knowledge of administrative and organisational procedures, acquired through training and Planning and organisational skills
Desirable
Supervisory experience Audio typing Working in an NHS environment Detailed working knowledge of WCCIS Experience of analysing and interpreting data e.g. WCCIS to identify trends to inform remedial action Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Aptitude & Abilities Essential
Planning and organisational skills Ability to work to deadlines and under pressure Able to work within a team Ability to work on own initiative Good time keeping Willingness to learn and develop skills
Desirable
Ability to speak Welsh Continued Personal Development
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address Powys Teaching Health Board, Spa Road Building
Spa Road East
Llandrindod Wells
LD1 5HA
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)