About this role
With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
Job Description The Litigation Docket Clerk provides administrative and operational support to the company's in-house Legal Department by maintaining case calendars, tracking litigation deadlines and communicating such to internal and external stakeholders, , and managing legal documents and files. This position serves as a key resource for litigation support and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Docketing & Calendar Management
• Accurately enter and maintain court filings, orders, case correspondence, and other litigation-related information in the company's docketing database.
• Calculate and calendar deadlines in accordance with federal, state, and local court rules'.
• Track case deadlines, hearings, conferences, trials, and other upcoming appearances.
• Generate and maintain docket reports to ensure deadlines and case activities are accurately recorded and monitored.
Case Monitoring & Support
• Notify responsible attorneys and operational leaders of new filings, orders, deadlines, and other case-related updates, and follow-up to ensure compliance with deadlines.
• Receive, review, process, and distribute litigation-related mail, court notices, and legal correspondence.
• Coordinate with internal departments to obtain documents, records, and other case materials.
Litigation Administration
• Draft routine correspondence and communications related to contractual indemnification obligations, including communications with clients, outside counsel, and insurance carriers.
• Maintain electronic case files to ensure accuracy, accessibility, and compliance with department procedures.
• Monitor and manage the department's shared email inbox and route assignments to appropriate team members.
• Assist with legal holds, records management, document collection efforts, and other litigation support activities.
• Support department initiatives, special projects, and other duties as assigned.
Requirements
• High school diploma required; Associate's degree, Bachelor's degree, Paralegal Certificate, or related coursework preferred.
• 1-2 years of experience in a legal, administrative, records management, customer service, or professional office environment preferred.
• Ability to manage multiple requests, prioritize competing tasks, and consistently meet court-imposed and internal deadlines.
• Strong organizational skills and exceptional attention to detail, with a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with attorneys, court personnel, clients, insurance carriers, and business partners.
• Basic analytical and problem-solving skills, with the ability to identify potential issues and escalate them appropriately.
• Ability to learn and apply court rules, legal terminology, docketing procedures, and filing requirements. Familiarity with litigation processes is a plus but not required.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment while maintaining professionalism and composure under pressure.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams; experience with document management or docketing systems is a plus.
• Ability to maintain confidentiality, exercise sound judgment, and demonstrate a strong sense of accountability and follow-through and customer service.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.