About this role
The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently. Administrative Support Provide administrative support to the Project Administrator and Project Accountant II. Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials. Document Management Maintain accurate and organized electronic and hard-copy project files. Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout. Data Entry & Project Support Enter and update project information, purchase orders, invoices, and other project data in company systems. Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate. Verify documentation is complete before routing for review or approval. Assist with purchase orders, vendor invoices, and supporting documentation. Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation. Office Administration Order and maintain office and project supplies. Maintain confidentiality of project, financial, and company information. Perform general office administration and other duties as assigned.