About this role
Job summary
We are seeking an experienced Personal Assistant to work with a small team of PAs to support the Mental Health and Learning Disabilities Clinical Care Group, Adult Inpatient and Older Adult Senior Management Team.
The role requires the successful candidate to provide support to the Senior Management team across a full range of their responsibilities, acting as the main channel of communication.
The post holder will work in partnership as required with other Personal Assistants to provide a comprehensive range of secretarial and administrative services, and a consistently high standard ensuring professionalism, quality and integrity.
Main duties of the job
The successful candidate will require a high level of adaptability and have a flexible approach to work. The base location will be at St David's Park, Carmarthen.
Complex diary management is a part of the role which will include being able to analyse requirements and prioritise at very short notice.
We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are essential for this role and the successful candidate will be expected to demonstrate initiative in planning their own workload in a way that supports the work of the Senior Management team.
Excellent communication skills are also essential to enable you to respond professionally; you will be required to develop effective relationships with a wide range of staff.
An essential element of the role is comprehensive minute taking, as is the preparation of draft agendas and action plans. We are therefore looking for candidates who have experience in these areas.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers Numerous mental health and learning disabilities services
Job description Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 16/09/2026
Person Specification
Qualifications & Knowledge Essential
Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent Evidenced experience of a full range of duties working in an administrative / office environment Knowledge of specialist NHS/ Organisational terminology
Desirable
Secretarial training Educated to diploma level
Experience Essential
Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary/inbox management (Outlook); Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, taking and transcribing dictation; producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet. Retrieving information from available sources; Managing/maintaining a file system both electronic and hard files; Managing and developing office systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information. Understanding of the NHS. Experience of working in a busy complex environment Experience of using Microsoft Office packages (including MS Teams)
Desirable
Experience of working in a large complex organisation
Language Skills Desirable
Welsh Speaker (Level 1)
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Hywel Dda University Health Board
Address St. Brides, Hafan Derwen
St David's Park
Carmarthen
SA31 3HB
United Kingdom
Employer's website https://hduhb.nhs.wales/ (Opens in a new tab)