About this role
Primary Purpose: Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records. Qualifications: Education/Certification:
• High school diploma or GED Special Knowledge/Skills:
• Knowledge of general office procedures • Proficient keyboarding and file maintenance skills • Ability to use software to develop spreadsheets and databases, and do word processing • Ability to follow verbal and written instructions • Ability to perform a variety of tasks often changing assignment on short notice with some direction • Effective organizational, communication, and interpersonal skills Experience:
• Clerical experience preferred Major Responsibilities and Duties: Records, Reports, and Correspondence
• Provide general clerical support including word processing, data entry, filing, and file maintenance. • Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records. • Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools. • Process changes and adjustments to student schedules. • Prepare and distribute University Scholastic League (UIL) eligibility lists. • Calculate grade point averages, class rank, and prepare honor rolls. • Assist campus administration and counselors with the preparation of reports and student data information. • Maintain complete and accurate student records including test scores and final grades on permanent records. • Compile, maintain, and file all reports, records, and other documents as required. Reception and Phones
• Receive incoming calls, take reliable messages, and route to appropriate staff. • Assist counselor(s) with scheduling of meetings and appointments. Other
• Receive, distribute, and ensure security and confidentiality of testing materials. • Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials. • Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas. • Maintains confidentiality. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress Pay Range: $16.26~$19.61