About this role
Administrative Secretary - Grade 28 Report To: Executive Director of Sports Administration General Statement of Duties and Responsibilities: Under general supervision and using appropriate current technology, serves as an administrative aide to the Executive Director of Sports Administration. Duties and Responsibilities:
• Serves as an administrative aide to the Executive Director of Sports Administration.
• Using current technology, prepares correspondence, reports, notices, and other documents and word processes/types from rough draft, plain copy, or dictation.
• Responds to a large number of inquiries and requests for information.
• Maintains the Executive Director of Sports Administration's schedule/calendar.
• Prepares requisitions and invoices.
• Prepares payroll for approximately 1000 game officials, and certain coaches and intramural instructors.
• Assists the Executive Director of Sports Administration in scheduling of games and of game officials and emergency medical technicians.
• Assists the Executive Director of Sports Administration in obtaining permits for fields and facilities for all sports and coordinating bus transportation for all teams.
• Assists the Executive Director of Sports Administration with checking academic eligibility of all student athletes.
• Assists the Executive Director of Sports Administration with keeping league statistics.
• Maintains records and files.
• Demonstrates professional demeanor and exercises good judgment, especially with regard to confidential information.
• Performs related duties of a similar nature, as requested by supervisor, which are commensurate with job classification.
Qualifications: Required:
• High school diploma or equivalent
• Minimum of 2 years clerical or secretarial experience Proficient in word processing, email, and database programs
• Successfully completed appropriate course work Good oral and written communication skills
• Good organizational skills
• City of Boston residency required
Preferred:
• Post secondary education or course work
• Successful experience compiling statistical data