About this role
Location: District Office
Anticipated start date: Upon hire
Days per year: 205
Hours per day: 8.0
Shift time: TBD
Position Info:
• Position will remain open for a minimum of 5 days, current PSE-OP/PSE members must apply within 5 days of posting date to be guaranteed consideration for position. Pay rates listed are a range of both rates.
Job Info:
• This is a split position between PSE and PSE-OP union groups (both job descriptions are listed below).
Benefit Info:
• *Benefits offered: •Medical, Dental, Vision, Prescription (SEBB) •Long-Term Disability Insurance •Accidental Death and Dismemberment Insurance and Life Insurance •Retirement •Sick, personal, and bereavement leave •Health Reimbursement Arrangement (VEBA) •Employee Assistance Program. *Optional Benefits: •Additional life and accidental death and dismemberment insurance •Deferred compensation •Annuities (403(b), Roth) •Medical flexible spending arrangement •Limited purpose flexible spending arrangement •Dependent care assistance program
TITLE: CTE Program Support Manager REPORTS TO: Director of College and Career Readiness POSITION SUMMARY The CTE Program Support Specialist provides support services, coordinates, and collaborates with the leadership team, staff, and community to promote and create College and Career Readiness opportunities for students that attend Monroe School District schools to advance in their chosen career path. QUALIFICATIONS Education - Preferred:
• AA Degree or higher
• Current First Aid/CPR card or ability to obtain
Experience:
• Experience developing and leading school-wide student College and Career Readiness Opportunities
• Proficiency using technology tools and programs to collect and analyze data related to Certification, Frameworks, Equivalencies, and State EDS System
• Experience/exposure working with students in poverty
Preferred Education and Experience:
• Work with contractual language and risk-management pools to develop safe and equitable opportunities is preferred
• Second language or language acquisition background or abilities is preferred
• Student cultural and economic diversity experience is preferred
Special Requirements:
• Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance
• I-9 employment eligibility in compliance with the Immigrations Reform and Control Act
• HIV/HBV training (obtain within 60 days of hire date – District provided)
• Human Resources new hire training (obtain within 60 days of hire date – District provided)
Knowledge and Skills: Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job include:
• Knowledge of Work Based Learning and/or Career and Technical Education
• Ability to collect and analyze data using various technology tools and programs
• Knowledge and understanding of comprehensive high school and CTE philosophy
• Knowledge or and ability to use data-driven best practices
• Ability to collaborate effectively with others
• Skills in and ability to communicate effectively with others
• Skills and abilities in organization, time management, and record keeping
• Ability to interact positively and effectively with parents, students, staff, employers, and administrators
• Ability to maintain confidentiality
• Ability to strengthen job-related competencies
• Knowledge of and ability to interpret rules and regulations governing the operation of a school
• Skills in effective decision making, problem solving and group facilitation
• Skills in resolving conflict and addressing issues
• Ability to work with a diverse group of people under a variety of circumstances
• Ability to adapt to changing work priorities
• Ability to utilize district and community resources to meet student and program needs
POSITION RESPONSIBILITIES The list of position responsibilities are not exhaustive and may be supplemented as necessary.
• Support in the promotion of the CTE programs in Monroe School District
• Meet with students to further promote student opportunity of CTE programs
• Provide program support as directed by supervisors to students and staff
• Aid with and/or facilitate building specific committees for the purpose of promoting the school, student achievement, and/or school improvement to
• Coordinate and/or lead school to business collaboration related to students for the purpose of enhancing communication, involvement, and student success
• Assist with the process and determination of student placement in College and Career Readiness Opportunities (internship, externship, practicums, paid and unpaid work experience, pre-apprentice, and apprenticeship) based on best chance of student success from their desired program
• Communicate and collaborate with parents, school community, and businesses for the purpose of fostering student success and achievement
• Maintain detailed records as well as prepare and disseminate reports and student related information.
• Participate in various meetings for the purpose of supporting College and Career Readiness Opportunities
• Assist in supporting staff through CTE certification, renewal and maintenance in collaboration with the district Human Resources department to ensure appropriate coding and funding
• Coordinate planning and implementation of related special projects to support College and Career Readiness for the district, such as High School and Beyond Plans
• Implement and comply with District policies and the Code of Professional Conduct
• Maintain consistent attendance and conform to regular work hours specified under contract
• Assist in creating a district culture that promotes the ongoing improvement of teaching and learning for students and staff with a focus on equity
• Interact professionally with students, staff, and community
• Perform other related job duties as assigned by supervisor(s)
PHYSICAL/MENTAL REQUIREMENTS The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary. This position involves extensive work at a computer display terminal, is regularly required to sit, and occasionally required to walk, move about, or stand. The employee will frequently bend or twist at the neck and trunk; reach and perform repetitive motions, use the hands to handle, finger, or feel objects, tools, or controls while performing the duties of this job. Additional physical requirements include the following:
• Physically capable of frequently lifting or moving 10 to 20 pounds
• Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus
• Manual dexterity for the purpose of using a telephone and data entry
• Read a computer screen and printed material with or without vision aids
• Hear and understand speech at normal levels and on the telephone
• Speak in audible tones so that others may understand clearly in person
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. EMPLOYMENT CONDITIONS This position is part of the PSE group. The position will work a schedule of 205 days. Salary and benefits as determined by the current salary schedule. Employee is required to complete all mandatory district training by specified deadlines. EVALUATION PROCEDURES Performance shall be evaluated annually according to Board and administrative policies and procedures. Created: August 5, 2021 CLASSIFICATION: PSE-OP Office Personnel TITLE: CTE Office Manager REPORTS TO: CTE Director POSITION SUMMARY This position coordinates the operations of the CTE department office, providing secretarial support to the CTE department administration and various support services for students, parents, staff and the public. Responsibilities include maintaining bookkeeping records for the building budget, ordering and distributing building supplies, promoting positive public relations, and making non-instructional decisions in the absence of building/department administration as authorized. PREFERRED QUALIFICATIONS Education and/or Experience Required: High school graduate or equivalent Four years of increasingly responsible secretarial experience, including records maintenance and bookkeeping. Advanced technical training in secretarial procedures may substitute on a month for month basis for up to one year of the required experience Experience working in a school environment with students, staff and the public Desired: Office experience, preferably in an educational setting AA degree or higher Special Requirements Valid First Aid/CPR card Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance I-9 employment eligibility in compliance with the Immigrations Reform and Control Act HIV/HBV training (obtain within 60 days of hire date – District provided) Human Resources new hire training (obtain within 60 days of hire date – District provided) Availability to work extra hours to meet deadlines and complete assignments if required Knowledge, Skills and Abilities Knowledge of secretarial procedures including general bookkeeping, ability to maintain accounting ledgers and ability to perform machine transcriptions and/or speedwriting Knowledge of correct grammar, spelling and English usage Keyboarding skill at 65 words per minute with accuracy Skill in operating general office machine Ability to operate computer and learn software programs Ability to attend to detail and follow tasks through to completion Ability to make accurate arithmetic calculations Ability to set up and maintain accurate records Ability to work independently with minimal supervision Ability to maintain confidentiality Ability to establish and maintain effective working relationships with staff, parents and the general public Ability to organize, set priorities and meet deadlines Ability to work effectively under pressure and with constant disruptions Ability to oversee the work of students Ability to interact with students in a warm, confident manner POSITION RESPONSIBILITIES Provides secretarial support to building/department administration. Maintains appointment calendar, schedules meetings, screens and routes mail. Compiles and summarizes data for reports and lists. Formats and types correspondence, forms, memoranda, newsletters, bulletins, and reports from handwritten drafts or dictation. Composes routine correspondence and duplicates materials as needed. Attends meetings to record minutes as requested. Screens phone calls for the principal/administrator; independently provides information and if possible responds to inquiries. Maintains positive public relations for the school and the district. Greets and assists parents, students, and visitors entering the office. Provides information concerning school activities, policies, rules and regulations. Coordinates substitute assignments. Maintains accounting ledgers for general building/department budget. Prepares and tracks purchase orders. Writes checks and requests reimbursement of revolving fund. Receives and writes receipts for money. Makes bank deposits, including deposits of ASB funds; reconciles monthly bank statements. Tracks budget expenditures and keeps staff informed of budget balances. With the exception of Monroe High School. Orders, receives, accounts for and distributes school supplies, textbooks, and materials. Troubleshoots problems with inaccurate orders. Maintains inventory records. Coordinates a variety of office activities such as distributing and tracking building keys, troubleshooting problems with office equipment, writing work orders for custodial personnel, and securing the building safe. Provides training to volunteers. Keeps school/department employees informed of administrative/department staff decisions as they affect school/department office operations. Coordinates and directs work of other clerical staff and students working in the office. Trains assistants in office procedures; assigns and reviews work. Provides input to performance evaluation of assigned assistants. Maintains records and files for staff and student information, which may include registration and withdrawal of students; maintains staff absence records and submits payroll information for processing. Greets and orients staff substitute personnel. Adhere to federal and state laws and district regulations, policies, procedures and practices. Mandatory reporter for incidents of child abuse, harassment, intimidation, bullying, boundary invasions, fights, substance abuse etc. Abide by employment provisions provided for in the collective bargaining agreement. Observe strict confidentiality regarding student information. Maintain regular punctual attendance. Coordinates a variety of programs for school, such as school pictures, school insurance and other activities. Provides basic first aid medical care to ill or injured students in the absence of the school nurse. Calls parents and makes arrangements for transportation home as necessary, and gives medication as authorized. Processes 911 calls as needed. Coordinates and implements activities involved with opening and closing school, such as preparing handbooks and schedules. Makes non-instructional decisions as needed for routine matters in the absence of building/department administrators. Keeps building/department administrators informed of non-routine matters requiring attention. Coordinates clerical activities for student graduation or promotion activities. Regular and punctual attendance to perform duties and responsibilities of position. Performs related duties as assigned. PHYSICAL/MENTAL REQUIREMENTS The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary. The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions: Use of a personal computer for extended periods of time Use of a telephone and other office equipment Ability to perceive the nature of sound; near/far visual acuity, depth perception Ability to communicate orally; manual dexterity to operate office machines, gross and fine motor skills Exert 10 to 20 pounds of force on a frequent basis Ability to lift, carry, push, pull or otherwise move objects Sit for extended periods of time, walk, stand Attend off-site trainings and workshops as deemed necessary Work is conducted in a shared, open, office environment with consideration toward equipment noise, confidentiality, voice volume The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day may be time spent outdoors and is subject to a variety of changing weather conditions and potentially uneven/slippery surfaces. Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job. Office environment. Employees may experience constant interruptions; required to deal with distraught or angry parents, staff, or students in a calm supportive manner. Frequently required to meet inflexible deadlines. EMPLOYMENT CONDITIONS: Mandatory reporter for incidents of child abuse, harassment, intimidation, bullying, fights, substance abuse, etc. Adherence to federal, state and district regulations, policies and practices Abides by employment provisions provided for in the collective bargaining agreement This position is that of an Office Manager to the department administration and is represented by the PSE-OP of Monroe, Office Personnel Association. Vacations, holidays and other conditions of employment are covered under the PSE-OP of Monroe, Office Personnel collective bargaining agreement. Hours and days to be determined by the district. EVALUATION PROCEDURES: An annual evaluation of performance shall be completed by the building administration in accordance with District evaluation procedures. Created April 2022