About this role
Position Title: Administrative Assistant Category: Classified; Bargaining Unit ineligible; FLSA exempt. Contract: Initial one year contract; contract days as determined by the Governing Board; other terms and conditions of employment as per the O.R.C., and/or Board Policy. Compensation: Salary, insurance coverage, and fringe benefits as per the current Board adopted policies and schedules, with placement for granted education, experience, and responsibility. Education/Degree: Associate degree required; Bachelor's degree preferred Reports To: Superintendent of ESCEO Supervises: N/A Job Goal: In summary, this position is responsible for the efficient and effective operation of the Superintendent's Office in an efficient, courteous, and professional manner. Qualifications: The following qualifications are considered as guidelines:
• Experience in an executive secretarial position preferred. • Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs. • Working knowledge of basic office procedures and operation of common office equipment and machines. • Skills and abilities to write and speak effectively. • Abilities and attributes to promote positive internal and external customer relations, including creating effective interpersonal relationships and projecting a professional image. • Alternatives to the above as approved by the Governing Board. PERFORMANCE RESPONSIBILITIES: All duties will be performed for the office of the Superintendent of the ESC of Eastern Ohio, Valley Virtual Remote Learning Academy, and Teaching and Learning Department.
• Maintains absolute confidentiality in all communications to and from the Superintendent and Governing Boards. • Maintains Superintendent calendar and secures meeting rooms when appropriate. • Attends admin. staff meetings and coordinates information with member Superintendents. • Approves online workshop registrations for Governing Board. • Registers all Governing Board members and administrative team members for conferences and coordinates travel plans and reservations. • Prepares the official Governing Board agenda, meeting notices, and correspondence for the Governing Board. • Distributes Board-approved contracts, maintains files of Board approved business and notifies appropriate individuals of Board action (approval). • Prepares agenda and documents for monthly member Superintendent meetings. • Prepares ESC and district calendars templates. • Schedules interviews as requested by the Superintendent. • Assists with the coordination of the Administrator Conferences and ESCEO August Opening Day. • Compiles Staff Department Lists/Administrative Lists/Superintendent Contact List/School Counselors List. • Maintains member Superintendent "Emergency Call Information". • Coordinates the Canfield Fair - Educational Hall, Artwork, and Cheer/Band Shows. • Coordinates the "All County Boards Meeting". • Prepares official documents such as district calendar reports, administrators and Board member directories, etc. • Maintains official files and records as required for the Superintendent and Governing Board. • Works with administrators, secretaries, other staff members, as appropriate • Presents a positive, pleasant attitude and maintains positive relations between ESCEO, the general public, staff, and Valley Virtual parents. • Carries out all executive office functions as required maintaining an efficient operation. • Any other duties assigned by the superintendent. REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:
• Is regular and prompt in attendance. • Seeks opportunities to improve skills and grow professionally. • Prepares an annual professional development plan that links professional growth with ESCEO/Valley Virtual and other assigned goals. • Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities. • Provides quality service to both internal and external colleagues and customers. • Seeks opportunities to participate as a productive member of ESCEO/Valley Virtual, school district, and other committees and teams. • Generates internal and external support for ESCEO services. • Represents the ESCEO with professionalism at all times. • Demonstrates at all times integrity and ethical behavior. • Responds quickly to directions for improvement from Superintendent. • Maintains confidentially in all job-related discussions and communications. OTHER EXPECTATIONS AND DEMONSTRATED SKILLS AND ABILITIES:
• Possesses a valid state-issued driver's license and/or government-issued ID. • Reads, analyzes, and interprets data and reports. • Writes reports, correspondence, and other appropriate communique. • Presents information and responds to questions effectively and efficiently. • Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence. • Able to work quickly, accurately, and efficiently in a fast-paced work environment.