About this role
HOURS PER DAY: 8 HOURS TO WORK: 5:30AM - 7:30AM – FROM HOME 9:15AM – 3:15PM – IN OFFICE REQUIREMENTS/QUALIFICATIONS:
• Excellent verbal and written communication skills.
• Ability to effectively use Mac computer and other office technology.
• Demonstrate interpersonal skills and person characteristics necessary for effective collaboration with staff.
• Demonstrate confidence and the ability to maintain a professional attitude.
• Must have excellent record keeping and organizational skills.
SPECIFIC RESPONSIBILITIES
• Manage all staff absences for Project SCOPE, serving as the primary lead for early-morning call-offs.
• Work remotely from 5:30 AM – 7:30 AM to field staff communications and secure replacement coverage, followed by on-site office hours from 9:15 AM – 3:15 PM for administrative follow-up.
• Utilize Google Workspace (Gmail and District Location Calendars) to document absences and inform others of staffing changes.
• Facilitate staff orientations, maintain/create files, and manage general office correspondence and supply organization.
• Assist with trainings and orientation
• Systematically file CCCC approval letters, fee sheets, and emergency documentation, including monthly fire drill forms for each site.
• Collect monthly supply requests and develop comprehensive order lists to ensure all sites are equipped.
• Oversee end-of-school-year closing procedures, including the collection, inventory, and return of program items.
• Summer SCOPE Programming (Seasonal Focus)
• Plan and execute summer field trips and guest speaker schedules, including the creation of detailed event and busing calendars.
• Track all field trip and speaker expenses, coordinating with the Account Clerk to ensure timely payments and check preparation.
• Ensure all summer sites conduct required emergency drills (fire, tornado, earthquake) and maintain updated emergency forms for all summer staff.
• Author and distribute a weekly family newsletter to keep the community informed of summer activities.
• Be committed to the School District's mission
• Other duties as assigned