About this role
Job summary
*We are looking for candidates who can begin immediately*
This is a 12 month fixed term maternity cover role.
We are seeking an experienced Administrator with a strong focus on Temporary Staffing but also supporting across all services to include Medical and General Recruitment.
The role is based at St Marks Hospital, Northwick Park, currently with an on-site presence required two days per week and the remainder of the time working remotely from home.
The Band 3 Recruitment Administrator provides comprehensive administrative support for recruitment processes within the NWL Recruitment Hub, covering Agenda for Change (AFC), medical recruitment, and bank recruitment. The role operates within the shared service across the APG (Acute Provider Group) and ensures efficient, accurate, and timely handling of candidate applications and onboarding activities through the use of the TRAC recruitment system. This position contributes to a positive candidate experience and supports the wider recruitment team in delivering recruitment objectives across multiple staff groups within the APG.
Main duties of the job
With guidance and supervision from the team leader undertake tasks related to recruitment and onboarding including NHS-standard pre-employment checks for new starters and organising induction bookings. Process recruitment documentation such as applications, references, and compliance checks for Agenda for Change (AFC), medical and dental, and bank candidates using the TRAC system. Maintain accurate records across TRAC, NHS Jobs, and other NHS recruitment platforms to track candidate progress for all staff groups within the Acute Provider Group (APG). Provide support to the team leader in the setting up of interviews, assessment centres, communicating with candidates and hiring managers to ensure a good candidate experience. Including sending invitations and ensuring that candidates are booked in time for interviews. Assist in onboarding by preparing offer letters, work schedules, contracts, and induction documents using TRAC. Draft and send employment-related letters as required, ensuring accuracy and timeliness. Support the teams to ensure that pre-employment checks are completed in a timely manner, including right to work, visa status, DBS, GMC registration, qualifications, references, occupational health, and fitness to practise for new starters.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Job description Job responsibilities
Please see full job description attached.
Right to WorkPlease note that this role does not meet the eligibility requirements for Skilled Worker sponsorship under current UK immigration rules. Therefore, we are unable to provide sponsorship for this position.
Person Specification
Person specification Essential
Good standard of general education including English and Maths (GCSE or equivalent) Experience of maintaining accurate records and using administrative systems and software such as word / excel / Power point/ outlook and teams Experience of working as part of a team and following established procedures Experience of dealing with customers or service users in a professional manner
Desirable
Evidence of relevant administrative training, learning or experience NVQ Level 3 or equivalent qualification in Business Administration, Customer Service, HR or related subject Experience of working in an NHS or public sector environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Hillingdon Hospital NHS Foundation Trust
Address St. Mark's Hospital HR, 8th Floor
Northwick Park Hospital, Watford Road
Brent
HA1 3UJ
United Kingdom
Employer's website https://www.thh.nhs.uk/index.php (Opens in a new tab)