About this role
Job summary
The post holder will be responsible for the day to day running of the Pathology Administration Service and ensure that the service provided is that of a high standard. This includes being Line Manager for all staff within the Pathology administration office, Central Specimen Reception and the Secretarial service for the Department.
They will be expected to coordinate administrative activities with the departmental teams. They will be expected to implement policies and procedures, relevant to their grade, that the service is required to comply with; including UKAS standards, national and European legislation and discipline specific regulatory bodies.
The post holder will be responsible for ensuring provision of a comprehensive Pathology Ordering service, including electronic checking of invoices before passing onto the Office Manager for authorisation. They will also be responsible for the provision of PA/Administration support to the Pathology Departments.
The ability to communicate at all levels with patients, medical colleagues, healthcare science professionals, referral laboratories, other NHS professionals both within and outside the Trust and external suppliers and maintain a high standard of service to meet the needs of the patient.
They will have responsibilities for and support staff in the department of employment, including training, development, and performance.
Main duties of the job
1. Act independently to plan, manage and prioritise own time and workload as well as that of the Pathology Office, Central Specimen Reception and Secretarial team.
2. To assist with the planning of the rosters for Pathology administration office, Specimen Reception, and Secretarial staff, ensuring that the services provided are of a high standard.
3. To ensure that there is a continuation of key services when staff absences occur.
4. Liaise with Consultants, junior medical, BMS, technical and administrative Staff (in Pathology); GP's, Consultants and all levels of staff within the hospital and at other hospitals.
5. To assist with the recruitment of new members of staff in accordance with the Trust's policies.
6. To keep up-to-date personnel records for those staff that are under their management to include annual leave, sickness records and to carry annual staff appraisals.
7. To record and populate Health Roster for Consultant Pathologists' annual, study and sick leave.
8. To assist with the procurement of goods and services for the department.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job
Job description Job responsibilities
To oversee the running of an efficient administrative service on the Bedford site. See main duties and attached JD
Person Specification
Qualifications Essential
GCSE in English and Maths
Desirable
Additional training to diploma level or above
Experience Essential
Demonstrable experience in Pathology Laboratory environment Experience of working in an office environment
Desirable
Teaching / Training experience
Skills Essential
Ability to audio type Ability to use IT programs
Desirable
Computer drivers licence
Personal Essential
Manage personal patient information Ability to work under own initiative Experience in training small groups or one to one
Desirable
Ability to communicate with staff of other grades up to Clinical Consultant Ability to communicate with staff from outside the department and trust
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust
Address Bedford Hospital
Kempston Road
Bedford
MK42 9DJ
United Kingdom
Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)