About this role
Job summary
You will support our HR team by keeping daily work organised calm and efficient. You will help staff and managers by guiding routine queries preparing clear minutes and keeping information flowing in a steady reliable way. This role suits someone who enjoys being trusted with important tasks who stays focused in a busy setting and who takes pride in accurate thoughtful work. You will be a valued part of our service and your contribution will help shape a positive experience for everyone who works at Ashness house.
Main duties of the job
Youll be the organisational backbone of the HR team, keeping daily activity running smoothly and ensuring staff receive timely, professional support. Your work will centre on coordinating meetings, preparing documents, managing enquiries and keeping information flowing accurately across the service. Youll be trusted to handle sensitive matters, support recruitment activity, maintain orderly records and keep colleagues informed and prepared.
This role is ideal for someone who enjoys variety: one moment you may be arranging a hearing or preparing minutes, the next youre helping staff with routine queries or ensuring paperwork is completed correctly. Youll work closely with the Hospital Director and HR colleagues, becoming a reliable point of contact and a calm, organised presence in a busy environment.
If you like being at the heart of operations, solving problems, and keeping everything running efficiently, this role will suit you well.
About us
Ashness house is a calm focused healthcare-setting where people care deeply about their work and each other. Our teams are close-knit supportive and committed to high-standards. The atmosphere is steady friendly and purposeful with everyone working together to create a safe respectful space for staff and patients. You will join a group that values clear-communication practical teamwork and a warm can-do spirit. Working here means being part of an organisation that invests in its people encourages growth and creates a workplace where your contribution truly matters.
Job description Job responsibilities
Ashness House Parttime 20 hours per week
Purpose of the role
The HR assistant provides efficient confidential and high quality administrative support to the HR function at Ashness house. The role ensures smooth day to day operations and reliable support across employee relations recruitment and general HR processes.
Role overview
You will organise and minute meetings manage routine HR administration handle sensitive information and act as a first point of contact for staff and external enquiries. The role requires professionalism flexibility and the ability to work independently in a busy environment. The hr assistant will organise and minute meetings and act as a first point of contact for internal and external enquiries.
Key responsibilities
Provide confidential administrative support to the hospital director and HR team including organising meetings hearings and staff related events.
Prepare agendas distribute papers and take accurate minutes for employee relations meetings ensuring actions are followed up.
Manage day to day HR queries resolving routine issues independently and escalating where appropriate. Handle sensitive and sometimes complex information professionally both verbally and in writing.
Organise meeting rooms and facilities ensuring accessibility and practical needs are met.
Maintain accurate electronic records and support hr processes such as recruitment administration fixed term contract tracking certificate of sponsorship and visa compliance maternity packs and DBS monitoring.
Support workload peaks across the hr team providing flexible assistance when required.
Represent the HR function professionally in communications with staff and external contacts.
Prioritise and organise your workload to meet operational deadlines including typing formatting documents photocopying and general administrative tasks.
Arrange temporary administrative cover when required ensuring accurate records and correct payment authorisation. Draft routine and nonroutine correspondence for the hr team. Work flexibly to meet service needs including varying weekly hours where required.
Follow Ashness house policies and procedures and contribute to improvements in administrative practice.
Person Specification
Experience Essential
At least four years experience working in an office environment using Microsoft office including word excel and PowerPoint A minimum of two years experience in an HR role Strong understanding of administrative processes electronic filing systems and document formatting
Qualifications Essential
A Level or equivalent qualification. CIPD Level 3 or a commitment to work towards it Significant demonstrable experience in an HR environment may be accepted in place of formal qualifications
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Pathfinder Ashness Care
Address Ashness House
2-6 Jersey Avenue
London
HA7 2JQ
United Kingdom
Employer's website https://www.pathfinder-group.co.uk (Opens in a new tab)