About this role
Job summary
University Hospitals Bristol & Weston, Division of Medicine
Adult Emergency Department Secretary
An opportunity has arisen within the Urgent Care Team in the Adult Emergency Department in the Division of Medicine. Are you flexible, hardworking, and organised? Do you thrive in a changing busy environment?
An exciting opportunity has arisen for a part time role in the Emergency Department Administration team. You will provide an efficient and comprehensive administration service to the Consultants and Senior nursing staff in the department. You will be highly motivated and competent in all electronic office applications with the ability to work to deadlines. You will be required to deal with work of a highly confidential nature. You will have the opportunity to support the management of projects and manage small projects. Minute taking is also part of this role. Substantial previous secretarial / PA experience working at a senior level is required.
You will also be responsible for co-ordinating a rota consisting of junior doctors, Advanced Care Practitioners and Emergency Practitioners; working with leads to ensure service delivery across a 24/7 service. The post holder will work with the existing rota coordinator and the relevant Consultant rota leads.
Main duties of the job
An exciting opportunity has arisen for a part-time role that provides rota co-ordination, as well as a range of administrative functions in conjunction with the wider Emergency Department admin team. The post holder will, in conjunction with the existing rota co-ordinator and the relevant Consultants, be responsible for the creation of ED rotas within the Division of Medicine with a defined portfolio. You will be responsible for co-ordinating a rota consisting of ED junior Doctors, ED Advanced Care Practitioners, and work with leads to ensure service delivery of Emergency Practitioner rota.
You will provide an efficient and comprehensive administration service to the Consultants and senior nursing staff in the department. You will be highly motivated and competent in all electronic office applications with the ability to work to deadlines. You will be required to deal with work of a highly confidential nature. You will have the opportunity to support the management of projects and manage small projects. Minute taking is also part of this role. Substantial previous secretarial /PA experience working at a senior level is required.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.
UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy
Person Specification
Knowledge and Experience Essential
Experience of working within a team Experience of working without supervision and initiating own workload Experience of working in a complex environment with competing service demands Experience of dealing with staff of all levels within a large organisation
Skills and Abilities Essential
Ability to work on your own initiative and with minimal supervision Ability to prioritise your own work when under pressure and multitask Excellent written/verbal communication and numeracy skills Ability to develop productive working relationships Good organisational skills Excellent IT skills with experience of all Microsoft packages, especially Excel Flexible approach to meet needs of the service Strong organisational skills Self-confident and approachable Willingness to learn new skills, Highest integrity Understand the sensitivity and confidentiality of work-related issues and handle the situation in an appropriate manner
Qualifications and Training Essential
Good standard of education to at least GCSE (including English and Mathematics) and A level or equivalent qualification ECDL trained or other Microsoft Office qualifications (including Word, Excel) or equivalent experience Good Keyboard, word processing skills
Desirable
Formal typing/word processing qualifications
Aptitudes Essential
Excellent communication skills Capable of working with minimal supervision Highly Organised An empathetic approach to customer service An encouraging team leader
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bristol NHS Foundation Trust
Address Bristol Royal Infirmary
Upper Maudlin Street
Bristol
BS2 8HW
United Kingdom
Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)