About this role
Job SummaryThe Program Support Assistant (OA) will act as a liaison between the Chief of Medical Service, Medical Service management staff, Group Practice Manager (GPM) and Business Office Management as it relates to clinical access and clinic utilization. This position will monitor trends in scheduling and will assist with clinic access, capacity, preparation of reports and correspondence for deep dives into SAIL data and access data.
QualificationsResume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment, and average hours worked per week. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-06, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but is not limited to: Providing clerical, technical or customer support; Communicating information consistent with established policies and procedures to customers; Receiving and referring phone calls; Using computer programs to prepare documents and; Understanding and utilizing medical terminology to complete various documents, letters and forms used to create presentations, reports, spreadsheets and other documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesMajor Duties: Coordinating with the GPM to tailor program management strategies and techniques to fit the operations, culture and interests of Medical Service management and staff. Running reports to monitor inpatient and outpatient consult workload capture and using the Corporate Data Warehouse (CDW) Outpatient Domain for workload data collection and reporting. Conducting independent reviews; identifying problem areas and making recommendations for improvement to service chief and management. Developing mechanisms for tracking and monitoring a medical center wide data reporting system. Providing program and administrative guidance and support with planning, program management, and organization of clinical and administrative operations under the purview of the Supervisory Health System Specialist and Assistant Chief. Designing and implementing methods and procedures which facilitate program completion of administrative and clinical responsibilities with minimum expenditure of time. Independently compiling and preparing daily, weekly, monthly, and/or quarterly reports, statistical reports, and other computer transmittals for submission to the Supervisory Health System Specialist, and/or the Asst. Chief/Chief of Medical Service. Preparing and reporting significant and adverse events; presenting and discussing findings of independent reviews with management and making sound recommendations for policy and procedural changes when necessary. Consistently communicating and treating customers (Veterans, their representatives, visitors, and all VA staff) in a courteous, tactful and respectful manner. Providing consistent information, both written and telephonic, according to established policies and procedures. Work Schedule: Monday through Friday, 7:30 AM to 4:00PM. Subject to change based on the needs of the facility. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD072770 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): ???????Not ApprovedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.