About this role
Hodess is seeking a highly organized, personable, and proactive Office Administrator to support the smooth and professional operation of our growing organization. Working closely with employees and leadership across the organization, the Office Administrator will play an important role in keeping the office running smoothly and supporting the day-to-day needs of the business. From coordinating company events and catering to managing office supplies, correspondence, and administrative processes, this position offers an opportunity to contribute across many areas of the organization. Experience with AR/AP, project and/or contract administration, and business development is valuable, but equally important are strong organizational skills, initiative, and a professional, service-oriented approach. The successful candidate will be someone who enjoys creating an organized, welcoming, and efficient workplace and takes pride in making sure the many details behind the scenes are handled thoughtfully and effectively.
About Hodess
Hodess is a North American specialty construction and technical services company focused on critical environments, including cleanrooms, dry rooms, and environmental rooms. With more than 45 years of experience, Hodess works with clients across industries such as life sciences, biotechnology, healthcare, pharmaceutical, advanced manufacturing, aerospace and defense, data centers, and semiconductors. With more than 400 employees, seven offices across North America, and projects completed across more than 50 states and provinces, Hodess brings together specialized construction expertise and technical services to support projects from concept through long-term operation.
Job Type: Full-time
Salary Range: $55,000 ? 65,000 _Salary will be commensurate with education, relevant experience, qualifications, and market conditions._
Hours: Monday?Friday, 8:00 a.m.?4:00 p.m. Vacancy Status: This posting is for an existing vacancy. *AI Disclosure:* _Hodess does not use artificial intelligence to screen, assess, or select applicants for this position._
Position Overview
This position is well suited to someone who enjoys variety, is comfortable managing multiple priorities, and can move seamlessly between day-to-day administrative tasks and larger organizational initiatives. Responsibilities will include office management, employee and project team support, company event coordination, catering and hospitality, accounting administration, project administration, health and safety training coordination, document management, and business development assistance. The successful candidate will be proactive, dependable, highly organized, and comfortable working independently while maintaining a professional and welcoming office environment.
Key Responsibilities
Office Administration & Management
* Manage the day-to-day administration and organization of the office, ensuring the workplace operates efficiently and professionally. * Serve as a primary point of contact for general office needs and administrative requests. * Coordinate incoming and outgoing mail, courier services, shipments, and deliveries using services such as UPS, FedEx, and Purolator. * Maintain office, kitchen, and workplace supplies and coordinate replenishment as required. * Coordinate with vendors for office maintenance, cleaning, repairs, service providers, and general workplace requirements. * Maintain an organized, welcoming, and professional office environment. * Coordinate office equipment, furniture, and other workplace requirements. * Maintain office contact lists, organizational information, and other administrative records. * Provide general administrative support to employees and leadership as required.
Company Events, Meetings & Hospitality
* Coordinate and support all company events and office functions, including employee events, client events, meetings, Lunch & Learns, celebrations, team gatherings, and visits from employees and represent