About this role
In this role, the Staff Accountant works closely with the Controller and frequently interacts with employees, department heads, vendors, and Finance department personnel to ensure financial transactions are properly authorized, coded, documented and processed. This position requires strong attention to detail, responsiveness, organizational skills, and a commitment to providing excellent internal and external customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable, Expenses and Credit Card Transactions
• Process accounts payable invoices through Bill.com or other designated payables systems. Assist with electronic payment processing in accordance with established controls.
• Review invoices for appropriate documentation, authorization, account coding, and purchase-order support.
• Monitor the accounts payable email inbox and respond to inquiries promptly.
• Coordinate new-vendor setup in accordance with established vendor-management procedures. Maintain accurate vendor records. Reconcile vendor statements and investigate discrepancies. Respond to vendor questions regarding invoices and payment status.
• Review employee expense reports for documentation, account coding, approval, and compliance with organizational Travel & Expense policies.
• Review company credit card transactions for completeness and proper coding. Follow up with employees and supervisors regarding incomplete or outstanding expense documentation. Assist employees with routine expense report and coding questions.
Purchasing Support
• Review purchase-order and invoice documentation for compliance with established purchasing procedures. Verify that transactions contain required approvals prior to payment processing. Review account coding and accuracy of documentation.
• Monitor payments against open purchase orders and identify potential discrepancies.
• Prepare required purchasing and vendor-utilization reports, including MBE/WBE reporting when applicable.
• Verify that required approvals have been obtained.
Accounting and Month-End Support
• Participate in the monthly and annual close processes. Prepare routine recurring journal entries as assigned.
• Prepare selected balance sheet and expense account reconciliations. Assist with bank reconciliations as assigned, subject to appropriate segregation-of-duties considerations.
• Reconcile accounts payable records to the general ledger. Research routine accounting discrepancies and escalate unresolved or unusual items to the Controller.
Audit Support, Financial Systems and Process Support
• Prepare requested schedules, invoices, reconciliations, and other supporting documentation for the annual independent audit.
• Respond to routine audit documentation requests under the direction of the Controller. Assist with year-end accounting Maintain proficiency in Sage Intacct, Bill.com, and other financial systems. Ensure that all data entered in financial systems is accurate and complete.
• Assist with documentation of routine accounting processes. Identify recurring processing problems report to the Controller.
QUALIFICATIONS & TECHNICAL SKILLS
• Working knowledge of basic accounting principles
• Strong understanding of accounts payable processes
• Strong spreadsheet and database skills
• Experience using accounting or general-ledger software
• Familiarity with Sage Intacct and Bill.com preferred
• Ability to accurately process and maintain detailed financial information
• Ability and willingness to develop additional general-ledger accounting skills over time
Our ideal candidate will maintain core competencies to include accuracy and attention to detail, strong organizational and problem-solving skills, awareness of internal controls, effective communication and customer service skills. Must be responsive, reliable and accountable. A high level of integrity is essential to the role.
Explore St. Louis offers a robust compensation and benefit package including medical, dental, vision, life and disability insurance as well as pension, paid holidays and PTO. Apply on our Explore St. Louis Careers URL or email a resume and cover letter to [email protected]. Please include your cover letter and resume when applying online. NO PHONE CALLS! EOE.
Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the America's Center Complex which includes the Cervantes Convention Center, the Dome at America's Center, the Ferrara Theatre, and the St. Louis Executive Conference Center.
Diversity, Equity & Inclusion Statement: Explore St. Louis values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition or any other protected characteristic as established by law.