About this role
Salary Range: $31.086 to $41.754 per hour
Position Type: Casual
Posting Type: This job posting is for an existing vacancy
Closing Date: Open Until Filled
Job Summary:
The Admin II – Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties.
The Admin II – Specialist Services is directly accountable to the Manager – Specialist Services.
Qualifications:
• Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA.
• Certificate/Diploma in Office Administration course is an asset
• Minimum one (1) year administrative or clerical experience
• Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records
• Ability to communicate effectively orally and in writing
• Ability to work independently or as part of a team
• Excellent organizational skills
• Excellent time management skills
• Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area.
• Ability to set priorities and meet tight deadline
• Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA
• Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset
• The ability to perform the requirements of the position on a regular basis
Roles and Responsibilities:
• Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules
• Participate and contribute to the specialist orientation.
• In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.
• Update and distribute current monthly specialist list.
• Facilitate the acquisition and purchase of all necessary equipment/supplies
• Data entry to create spreadsheets for tracking and sharing information/statistics.
• Contributes content for the monthly physician's newsletter.
• Submit content for the annual reports for both SLFNHA and SLRPSI.
• Perform routine administrative tasks such as copying, faxing, filing, general typing
• Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines
• Responsible for the scheduling of meetings and completing meeting minutes.
• Participate as part of the multidisciplinary team.
• Provide support to the Manager and Specialist Services team
• Provide coverage for other administrative staff within Physician Services
• All other duties as required