About this role
Position Summary: Assists in and relieves department Director and other staff of clerical work and various administrative tasks. This position is a temporary role and employment will be expected to end by Feb 2027.
Principal Responsibilities:
• Answer and screen the telephone and disseminate information to callers or routes calls to appropriate parties. When appropriate, records details of message and note follow-up action. Place outgoing calls.
• Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by supervisors.
• Fax, mail, and receive all materials related to department activities.
• Check income messages.
• Compose and type routine correspondence such as letters of reference, memos, letters to other departments/agencies.
• Maintain all departmental filing systems and upgrade systems as needed. File correspondence and other records.
• Assist in the preparation of monthly/quarterly/annual/ service summary reports, (i.e. transportation usage, PERS etc.) as well as grant applications.
• Follow up vendors regarding invoices and delivery or problem/complains from clients.
• Maintain inventory, inform director of needed supplies, get approval and order office supplies to maintain sufficient levels for smooth operations.
• Schedule appointments for department staff when needed.
• Greet visitors, ascertains nature of business and conducts visitors to employer or appropriate person.
• Make copies of correspondence or other printed material, and monthly Program Calendar.
• Make deposit slips and stamp checks for deposit.
• Compile monthly statistics.
• Assist the Program staff in running programs as needed.
• Perform other related duties as requested or assigned.
Salary Range: $20 - $23.58 per hour commensurate with experience
Job Competencies & Minimum Qualifications:
• High school diploma or GED preferred
• One year related experience and/or training
• Working knowledge of Microsoft Office Suite and other technology
• Excellent communication and listening skills
• Excellent customer service skills with a focus on treating clients with respect and dignity
• Able to multi-task and work independently with a great attention to detail
Working Conditions/Physical Demand:
• Business Office Environment with phone and computer use; travel via public transportation.