About this role
Kō wai mātou? Who are we? Zespri is more than simply the world's single-largest marketer of kiwifruit. We like to think of ourselves as fruit on a mission and as rebels with a cause: to help people, communities and the environment around the world thrive through the goodness of kiwifruit. We are proudly the world's largest marketer of kiwifruit, selling kiwifruit in more than 50 countries. We work with around 2,800 New Zealand and 1,500 international growers and post-harvest companies to source the best-quality Zespri Kiwifruit which we supply through our distribution partners to wholesale and retail customers. We are one of New Zealand's best-known international brands, dedicated to creating sustainable long-term value for growers. He aha te mahi? What's the role? Based in Antwerp, the EU Project Coordinator plays a pivotal role in supporting the successful delivery of the NOVA Supply Chain Project by ensuring robust project governance, financial oversight, and continuous improvement of project management practices and systems. The role reports into the Program Manager & Delivery leads and partners with project managers, business analysts and change managers to enable effective execution and portfolio transparency. Key Accountabilities Project Governance & Reporting Maintain accurate project data in Zespri’s Portfolio Project Management (PPM) tool and related systems, ensuring risks, issues, milestones, forecasts, and status updates remain current. Prepare and distribute governance packs for Steering Committees and executive forums, including agendas, meeting documentation, and follow-up actions. Communicate reporting deadlines to Program Managers, monitor governance activities, and escalate risks or gaps where required. Deliver project status, Steering Committee, and resource capacity reporting, supporting governance report preparation. Process & System Management Maintain and improve EPMO tools, templates, and documentation. Manage SharePoint and Teams sites, ensuring materials are relevant, current, and accessible. Support continuous improvement of project management tools and processes through feedback and enhancement initiatives. Coordinate timely procurement of resources for project staff. Maintain the Lessons Learned database to support project delivery. Financial Management & Resource Allocation Coordinate monthly financial activities, including invoices, timesheets, project closure checks, and contractor purchase orders. Manage vendor account activities, ensuring external parties are correctly set up in finance systems for invoice processing. Maintain EPMO registers, including contractor records, PeopleZOne, BCP contacts, and project charge codes. Stakeholder Engagement & Communication Build effective relationships with internal stakeholders to support project and portfolio delivery. Coordinate project team meetings and Steering Committees. Support communication of project and portfolio insights to promote transparency and informed decision-making. Ko wai koe? Who are you? We're looking for a team player with five years’ experience as a PA, administrator or team coordinator. You will also fulfill the following: Highly proficient with Project & Portfolio Management tools and the ability to configure projects and programmes Experience with AI chatbots and automation tools to streamline workflows and enhance efficiency Strong Excel expertise capable of developing complex formulae and automation A solid understanding of project lifecycles and principles of governance Strong planning and organizing skills with the ability to effectively coordinate people, processes and events. Good communicator who relates well to others with the ability to develop and maintain relationships and build networks both internally and externally. He aha e tika ai a Zespri? Why Zespri? Our people are what makes our culture so irresistible and uniquely Zespri. We are a passionate and mighty team of 850+ employees in 23 different locations globally. Working at Zespri is an opportunity to join a fast-paced, culture-driven environment unlike any other. We want people who share our values of making it happen, creating real connections, and leaving a legacy. Join us in shaping our future and be part of a truly unique organisation. Competitive overall remuneration package. FlexWELL flexible work; WFH & the office. Additional paid annual leave day per year (Zespri Day). Global Life and Permanent Disability Insurance. Group Medical Insurance benefits. Tono mai inaianei! Apply Now! Applications close 7 September 2026 At Zespri, we understand the importance of diverse perspectives and experiences, and a fair hiring process is the first step to getting there. We want to attract a diverse range of people and encourage everyone from all backgrounds and walks of life to apply. Please let us know if you need any assistance or reasonable adjustments to take part in the recruitment and selection process by reaching out to our Talent Acquisition team via email at [email protected] . Agency Zespri will not accept applications or contact from any temporary staffing agency, placement service or professional recruiter for this vacancy (“Agency”). Where Zespri requires the support of an agency to fulfil a vacancy, we will proactively seek this support from our network of Agencies. We respectfully ask that you do not contact Zespri or any of its affiliates/employees regarding vacancies, and reserve the right not to reply. Zespri will not be responsible for, and will not pay, any fees, commissions or other payments related to such unsolicited resumes.