About this role
The Accounts Payable Specialist is responsible for accurate and timely processing of supplier invoices and payments, maintenance of vendor accounts, resolution of exceptions, and support for period-end close and audit activities. The role works closely with vendors, procurement, business teams, treasury, and accounting to ensure compliance with company policies, internal controls, and agreed service levels
• Receive, review, validate, code, and post purchase-order and non-purchase-order invoices in the ERP system.
• Perform two-way and three-way matching among purchase orders, goods receipts, and supplier invoices; investigate and resolve quantity, price, tax, and approval variances.
• Verify supporting documents, authorization levels, payment terms, bank details, and applicable tax requirements before processing.
• Prepare payment proposals and support payments through approved methods, including bank transfer, ACH, wire, check, and other authorized channels.
• Maintain vendor master data and follow established controls for vendor creation and bank-detail changes.
• Reconcile supplier statements and accounts payable subledger balances; identify missing invoices, unapplied credits, duplicates, and aged items.
• Respond to vendor and internal stakeholder queries professionally and resolve invoice or payment issues within agreed timelines.
• Process employee expense claims and other reimbursement requests in accordance with company policy.
• Support month-end and year-end close activities, including accruals, aging reviews, reconciliations, and reporting.
• Maintain complete documentation and audit trails, and provide supporting records for internal, external, and statutory audits.
• Bachelor’s degree in Commerce, Accounting, Finance, Business Administration, or a related field.
• Two to four years of relevant experience in accounts payable, procure-to-pay, or finance operations; high-volume or shared-services experience is preferred.
• Practical knowledge of invoice processing, payment cycles, vendor reconciliation, general-ledger coding, accruals, and period-end close.
• Working knowledge of applicable tax, regulatory, and documentation requirements relevant to accounts payable.