About this role
Function: Execute transport operations. 100% commitment with the SAPS industrial safety program.
Key responsibilities 1
• PEG & EGU daily fuel freight reconciliation (Monday to Friday) • Review and daily reconciliation of the freight report with scheduling • Daily update of the weekly freight report that covers the freights from Thursday to Wednesday • Sending the reconciled freight report with scheduling to each hauler • Feedback from each hauler to Puma fleet of the freight report received • Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply
2
• Monitoring of the daily operation of fuels: deliveries to BtB and RET customers • Mechanical failures reported by the haulers • Claims in the service provided by the haulers and/or product quality reported by the customers/sales • Drivers and units registration in Navision • Direct pending actions to the corresponding area • Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers • Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page • Deviations • Find units for deliveries coordinated the same day
3
• PEG & EGU weekly fuel freight reconciliation (Thursday) • Sending to Finance the weekly report reconciled with the haulers on a daily basis • Reconciliation of the weekly freight report with the financial feedback • Review of lubricant freight and weekly delivery to finance
4
• Purchase orders for biweekly freight payment for fuels and monthly for lubricants • Biweekly freight report reconciled with scheduling, the haulers and finance • Generation of purchase orders and entry in the OC report LOG • Request for approvals • Confirmation of approvals • Sending approved orders and request for invoices to the haulers • Request for payment passwords and constancies of retention to reception • Sending of payment passords and constancies of retention to the haulers • Follow up to the payment process
5
• Transport credit notes • Review the F45 formats received from San Jose and Santo Tomas Terminals • Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45) • Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers)
6
• Transport fuels reports • Collection of delays during product deliveries F452 • Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level)
Preferred Education
• Mechanical, Chemical, Electrical or Industrial Technician.
Experience:
• Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas. • Data bases management.
Skills:
• Knowledge of the country’s geography. • Knowledge of software packages such as Windows, Word, Excel, Power Point. • Comprehensive general knowledge of mechanics and logistics.
Competencies:
• Team work • Customer oriented
• Analytical and organizational skills.
• Complex problem solving • Effective communication • Organized