About this role
Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy. We are currently recruiting an additional Team Assistant to join our successful and busy Actors Department with an immediate start.
Who: Our Team Assistants work across all offices within our Actors Department, providing additional support and holiday cover within Agent’s offices when necessary. The role requires someone who can multi-task in all areas of talent management – dealing with a wide range of clients, casting directors, producers and the media. The role requires someone who is hugely adaptable and has great attention to detail and would suit an individual keen to take the next step in their career, working with a number of high profile offices.
Key responsibilities:
• Providing administrative support to offices within the Actors Department as required
• Editing and uploading client self-tapes
• Ensure client CVs, bios & departmental pitch documents are up to date
• Source and edit clips for client material and put together showreels
• Collect departmental submissions for projects
• Script reading and report writing for department use
• Book theatre tickets/arrange flowers etc…for press nights
• Be responsible for setting up internal self-tape sessions for clients where appropriate
• Coordinating attendees for round table departmental meetings, taking and distributing meeting notes
• Gather and create a single, centralised source for travel and hotel deals, including preferential agent rates
Key skills:
• Scrupulous attention to detail
• Exceptional organisational skills
• Trustworthy and accurate as will be dealing with highly confidential material and client information
• A genuine interest and enthusiasm for theatre, TV & film
• Skilled communicator with a friendly but professional manner with clients & industry professionals
• Has the ability to remain calm when under pressure and be able to think on your feet
• Has the ability to work at a fast pace, prioritise and meet tight deadlines
• Skilled at building solid working relationships across the whole department
• A can-do attitude with the willingness and ability to learn
• A good listener, intuitive and adaptable with an understanding and compassion for sensitive situations
• A good sense of humour
• Ability to work autonomously but know when to ask for help
• Not afraid to offer opinions and an ability to talk about what you have seen/read and why you do/don’t like it
• A conscientious attitude to time keeping and punctuality
Deadline for applications: 10am, Wednesday 26th August
Thank you for your interest in joining United Agents. As part of our recruitment process, we collect and use personal information about you.
The data we may collect as part of this process might include: your CV, cover letter, contact details, notes from interviews and, if you are successful with your application, references and Right to Work documentation. We will use this data to assess your skills and suitability for the role and contact you about your application.
If you are unsuccessful with your application, we will keep your data for up to 12 months after the recruitment process ends, in case other roles come up that you might be suitable for. If you would prefer that we didn’t keep your details, then please just let us know at any time. If you are successful with your application, then your data will become part of your employee record and stored accordingly.
Only our team involved in the hiring process will have access to your data. We will not share your data with any third parties except where it is required by law and with providers helping us manage our recruitment processes (e.g. recruitment or HR software) all of which are under strict data protection agreements.