About this role
Administrative Assistant – Maternity cover
As our Administrative Assistant, you are responsible for providing administrative and logistical support to the Strategy and Organisation team. You will be working one to two days in the EAIE offices located in Amsterdam and the rest from home. You thrive in an international environment, are highly collaborative, and feel comfortable working independently when needed. You will report to the Chief of staff and will be part of the Strategy and Organisation team.
Key responsibilities
The Administrative Assistant handles administrative tasks related to:
Office support
• Contract management
• Travel bookings and registrations
• Hotel bookings
• Meeting room bookings
• Catering arrangements
• Postage and office administration
• Staff gathering logistics
• Volunteering activity logistics
• Expense claims administration
• Credit card receipt collection and processing
• General office support
Volunteer administration
• Maintain volunteer biographies, contact details and record
• Track volunteer expenses
• Process volunteer reimbursements
• Schedule volunteer meetings
• Support meeting logistics
Requirements
• 2 to 3 years of experience in a similar position
• Minimum level of MBO degree in a relevant field
• Excellent organisation and time management skills
• Excellent written and verbal communication skills in English
• Good interpersonal skills
• Proficiency in office software
• A valid work permit and already living in the Netherlands and prepared to travel to the office at least once per week
Your skills
• You get things done: You have a 'can-do' mentality and follow through on every request, no matter how big or small. You keep your cool under pressure and know how to multitask and prioritise your tasks, When you need help, you’re not afraid to ask.
• You’re a team player: You possess a unique ability to work with a variety of people at all levels of an organisation to achieve a shared goal.
• You pay attention to the details: you process detailed information effectively and consistently.
• You have great resilience and adaptability: You understand that the best-laid plans sometimes need to quickly adapt to changing circumstances and are willing to adjust your approach, use your knowledge to connect the new dots and continue forward.
Our benefits
The EAIE offers a stimulating hybrid work environment, a generous benefits package, and international colleagues who are dedicated to our mission. What more could you ask for? Maybe the inspiring atmosphere of The Social Hub Amsterdam City where we have our offices.
• Salary:starting full-time salary of €2.800 - €3.000 gross per month, depending on education/work experience. A five-day (37,5 hours) or four-day (30) work week is possible for this role. A contract of eight months will be offered initially. Available to start as soon as possible.
• Work where you thrive: we work hybrid, one or two days a week in the office. Plus, we cover your working from home costs with a monthly net allowance of € 52.
• Work life balance: 25 days of holiday per year. Plus, a company-wide office closure of two weeks around Christmas.
• Retire in style: we contribute while you contribute to your pension scheme
• Ride the train: 100% of your public transportation is covered for travelling to/from work
• Health is wealth: 50% of your monthly health insurance coverage is covered.
Application deadline: 3 September 2026
Qualifying candidates may be contacted before application deadline.
Who are we?
Founded in 1989, the European Association for International Education is the European centre for expertise, networking and resources in the internationalisation of higher education. We are a non-profit, member-led organisation serving individuals actively involved in the internationalisation of their institutions. We employ more than 45 international staff members and the official office working language is English.
€2.800 - €3.000