About this role
BUILDING SAFETY CONTRACTS ADMINISTRATOR
Trinity Estates • £Competitive, aligned to experience • Hybrid – Hemel Hempstead ROLE OVERVIEW
We're looking for a Building Safety Contracts Administrator to help keep our planned maintenance and servicing programme on track across the portfolio.
You'll support the Contracts Manager with the day-to-day coordination of contractor visits, service records and certification, covering fire safety, building safety and M&E assets such as fire alarms, mansafe systems and water pumps.
This role suits someone highly organised and confident with spreadsheets and systems, who is keen to build their knowledge of property management, building safety or contractor management.
ROLE EXPECTATIONS
This is a detail-focused, coordination heavy role that requires strong organisation, accuracy and confidence chasing contractors and colleagues for information.
You'll need to manage multiple workstreams at once, spotting missing or inconsistent information and escalating issues before they become problems.
You will be expected to keep records, trackers and systems up to date, supporting the wider Building Safety Team rather than working in isolation.
WHAT SUCCESS LOOKS LIKE
You'll be successful in this role if:
Contractor visits, service records and certification are accurate and up to dateOverdue visits, access issues and missing certification are resolved quicklyProperty Managers and colleagues get clear, timely answers to their queriesPPM, contract and servicing trackers are well maintained and reliable
HOW YOU'LL SPEND MOST OF YOUR TIME
Most weeks, you'll be:
Liaising with contractors to resolve overdue visits, access issues and missing certificationCarrying out initial checks of service certificates and contractor reports for accuracySupporting the Contracts Manager with the administration of new contracts and service agreementsMaintaining PPM, contract, servicing and certification trackers and systemsDealing with queries from Property Managers on service visits, certification and remedial recommendationsHelping to raise, request and track quotes for remedial works
You'll work closely with the Contracts Manager, Building Safety Team, Property Managers, Budgets Team, New Business Team and externally appointed contractors, with regular attendance at Head Office.
WHO THIS ROLE IS FOR
This role suits someone who:
Is highly organised and able to manage multiple workstreams at onceHas good attention to detail and accuracyIs proactive and comfortable chasing contractors and internal partiesIs confident using spreadsheets, trackers and systemsCommunicates clearly, both written and verbalHas an interest in building safety, fire safety or contractor management
EXPERIENCE THAT HELPS
Previous experience in Property ManagementExperience in planned maintenance, asset management, facilities, social housing or contractor managementExperience working with third-party contractors or external service providersWorking knowledge of Dwellant or a similar property management/repairs systemBasic knowledge of building safety, fire safety or fixed asset servicing requirementsExperience requesting, tracking or collating quotesExperience supporting contract or tender administration, or contractor performance monitoring
WHAT WE OFFER
Competitive salary, aligned to experience24 days holiday plus bank holidays, with additional Christmas closurePension schemeVitality private healthcarePerkbox membership with discounts across retail, travel and entertainmentFully funded training and professional development, including paid study leaveEmployee referral schemeAnnual salary reviewFree eye tests and Cycle to Work schemeLong service awardSupport for Army Reserve training
ABOUT TRINITY ESTATES
Trinity Estates is a leading residential property management company and the flagship brand within the wider Trinity Property Group.
Managing a diverse portfolio across the UK, the business supports developments ranging from modern city apartments to large-scale residential estates. Trinity Estates combines strong operational structure with a people-focused approach, delivering a consistent and professional service at scale.
For employees, this means access to a varied and interesting caseload, clear processes, strong internal support and genuine opportunities for progression within a growing organisation.
As part of a wider group, Trinity Estates offers both stability and career development, making it an ideal environment for those looking to build and progress their career in property management.
HOW WE HIRE
Initial conversation with our talent teamInterview focused on experience, organisation and approach
We aim to complete the process within two to three weeks and communicate clearly throughout.
INTERESTED?
Apply with your CV.
All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.