About this role
Student Library Assistant/Data Entry
Job Description: 75% - Records Digitization & Data Management • Enter and maintain data in electronic databases with a high degree of accuracy. • Scan historical and geological records for archival preservation and access. • Review and proofread data entries and scanned documents to ensure completeness, accuracy, and quality. 15% - Records Organization & Filing • Sort, organize, and incorporate records into established filing systems. • Maintain physical and electronic records according to archival standards. • Assist with the retrieval and storage of records as needed. 5% - Customer Service & Communication • Communicate professionally and effectively with supervisors, staff, and library patrons. • Respond to information requests and assist patrons in locating resources and records. • Provide courteous in-person support to visitors and researchers. 5% - Other Duties as Assigned • Perform additional administrative, archival, or library support duties as directed by the supervisor. • Assist with special projects and departmental initiatives as needed.
Disclaimer: The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule: Hours must be worked during regular business hours, Monday through Friday, 8:00 AM to 5:00 PM 10 to 20 hours per week during the academic year. 20 to 40 hours per week during the summer.
Contact Information to Applicants: Annette Delaney [email protected]
Required Qualifications: • Prior experience with data entry, as indicated in application materials.
Preferred Qualifications: • Coursework or experience in geology, geography, or related earth science disciplines. • Research experience involving database searching and web-based research. • Previous work experience with records filed by legal land description (section, township, range). • Professional experience scanning documents, books, or other records.
Position Overview: The Kansas Geological Survey (KGS), located on West Campus, is seeking a student employee to support its public library and archives operations. Duties include archiving state geological records, data entry, and providing in-person assistance to staff and library patrons. This position offers valuable experience in records management, data organization, and customer service.
Hours are between 8:00 AM and 5:00 PM, Monday through Friday. Flexible scheduling is available within these business hours, and the start date is flexible.
Additional Candidate Instruction: In addition to the online application, please provide the following. • Resume/ CV • Cover Letter addressing required and preferred qualifications and position requirements To ensure full consideration, please apply before the application deadline of August 30th, 2026.
Position Requirements: • Ability to retrieve, transport, and file records, which may include pushing rolling shelving units, using a step ladder, and lifting or carrying materials weighing up to 25 pounds, with or without reasonable accommodation. • Ability to work in archival storage and records management areas and occasionally handle historical documents that may be dusty, musty, or otherwise affected by long-term storage conditions, with or without reasonable accommodation. • Availability to work shifts of at least two consecutive hours. • During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions: (1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.