About this role
Executive Associate for SON Dean
Position Description: This Position is Open to TTUHSC Employees Only
Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.
Major/Essential Functions: • Maintain Dean's calendar, help schedule and plan meetings, provide agendas, and record meeting notes and minutes. • Arrange Dean’s travels, including but not limited to making reservations, accommodations, booking airlines, registering and preparing itineraries, and completing appropriate travel forms and reimbursements. • Maintain confidential and routine records for the Dean, including faculty, staff, and student files. • Initiate and respond to routine correspondence and mail not requiring the Dean’s attention. • Source the updates and draft the monthly newsletter for the Dean. • Serve as liaison for the SON and External Relations regarding contacts with alumni and community stakeholders. • Attend meetings and serve on committees, including but not limited to the Executive Council, Staff Council and various task forces. • Act as administrative assistant for Executive Council, Advisory Council, and other meetings. • Plan and circulate agendas, handouts that correspond closely with committee members, such as record and circulate minutes. • Maintain frequent contact with the public, other administrators, faculty, staff, and students. • Arrange meetings and details related to the general public, HSC, University, city, and state dignitaries and guests. • Compile and store information for nursing-related professional reports. • Assist with overall office organization, such as collaborating with other dean’s suite members to maintain the Dean’s suite and order supplies for the office. • Review and submit online Affidavits of Graduation for all BSN students on behalf of the Dean. • Handle all staff support for VP and Dean Searches. This includes attending meetings, preparing and circulating agendas, taking and retaining minutes, scheduling meetings, corresponding with the Provost’s Office, etc. • Ensure that the President’s List and Dean’s List Certificates for students each semester are prepared and mailed. • Prepare and disseminate student appeal outcomes in close collaboration with the Associate Academic Dean. • Maintain and submit accurate Purchasing Card records. • Compile and submit data related to the HSC Fact Book. • Distribute mail for Dean’s Suite. • Create and maintain a desk manual for this position.
Preferred Qualifications: • Experience meeting short and long-term deadlines. • Experience as an executive assistant. • Current TTUHSC employee.
Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications: Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years
Jeanne Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction: Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC: Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits: TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member: • Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members • Paid Time Off – Including holidays, vacation, sick leave and more • Retirement Plans • Wellness Programs • Certified Mother-Friendly Workplace Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Visa Information: TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.