About this role
Jt. Jerome School District #261 Job Description Secretarial
• TITLE:
• School Building Secretary
• SUMMARY:
• Assist the Building Administration in performing duties to assure the smooth and efficient operation of the school office.
• REPORTS TO:
• Building Administration
• PROFESSIONAL REQUIREMENTS:
• High School diploma
• Organizational skills.
• Ability to work under pressure and deadlines.
• Ability to perform duties in accordance with general educational ethical requirements of the Jerome School District and the State Department of Education
• DUTIES AND RESPONISBILITIES
• Serve as a confidential secretary to the building administration following generally accepted principles in dealing with confidential employee and student information.
• Possess the ability to prioritize assignments in a flexible manner to accommodate the changing demands in the office.
• Perform general office procedures such as answering telephones; receiving and distribution of mail; responding to questions from students, parents, staff, and patrons; and setting appointments.
• Produce letters, memos and purchase orders as necessary.
• Communicate with students, parents, employees, and patrons in writing and orally.
• Maintain student cumulative records including requesting and sending files as appropriate.
• Maintain school records, including student attendance, staff attendance, substitute claim forms and a calendar of events.
• Maintain a current accounting of student, staff, and district funds, including the receiving, depositing and payment of funds.
• Submit appropriate reports to building and district administration in a timely manner.
• Prepare and maintain fixed asset inventory in conjunction with district guidelines.
• Perform duties relating to students including administering medication, responding to accidents and illnesses.
• Perform other tasks and assume other responsibilities as the building administration may deem necessary.
• PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• While performing the duties of this job, the employee frequently stands, walks and sits. The employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as ability to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to successfully meet multiple demands and interactions with the public and other staff. The noise level in the work environment is generally moderate. Duties are performed indoors and occasionally outdoors.
Terms of Employment: 198 days per year, 8 hours per day (does not include unpaid lunch) This position shall be considered in all respects "employment at will" and the terms set forth in this job description shall not create a property right and are set forth only to advise the employee of when and what types of services will be required by the District. Salary & Benefits: 1. Placement on District Secretarial Salary Schedule 2. Comprehensive benefit package. Evaluation: Performance of this position will be evaluated periodically by the Building Principal or a designee in conformance with District policy relating to evaluation of classified employees.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The physical demands and work environments described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• AN EQUAL OPPORTUNITY EMPLOYER
• Employee Printed Name ___________________________________________________
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• Employee Signature _______________________________ Date _________________
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• My signature acknowledges I have been provided a copy of this job description.
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