Project Manager - Building Services @ Albemarle County Public Schools

Project Manager Building Services This position may be filled as a Project Manager or Senior Project Manager depending on the selected candidate's experience, certifications, and demonstrated qualifications. Please see separate posting for Senior Project Manager. ACPS employees enjoy competitive pay and benefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellness program, discounts on gym memberships, and more! Be sure to check out our website to learn more about our Division and our Schools. General Definition of Work: Performs complex skilled and technical work in support of Feasibility, Programming, Design, Construction & Close-Out phases as they relate to the engineering, planning, and construction of County-wide school projects; projects will be of a commercial or institutional nature and varied in scope and size. Specific project types may include but are not necessarily limited to small additions, renovations, MEP upgrades and replacements, civil improvements, etc.

Essential Functions:

• Performs project management responsibilities for small Capital projects;

• Manages the day-to-day operational and tactical aspects of multiple projects in varying phases of the project development lifecycle;

• Adheres to and helps implement the School Board's policies and regulations for Facilities Development;

• Helps oversee project administrators ensure project administration requirements are timely and in accordance with established policies and procedures;

• Reviews deliverables for projects and ensures that deliverables are staffed and reviewed by project stakeholders, as required;

• Minimizes County exposure and risk by proactively managing projects and using knowledge of construction practices, policies and procedures, and contract law to appropriately shift and/or reduce identified risks;

• Coordinates construction documents review and approval through County review processes to ensure timely design and overall project schedule success;

• Coordinates the acquisition of easements and rights-of-way as required;

• Schedules, supervises, and recommends action on value engineering studies, peer and constructability reviews, high-performance building scope development, third-party estimates, special inspections and materials testing, etc.;

• Works with the Purchasing Department to facilitate the procurement of all project-related goods and services.

• Manages financial data for multiple projects using Excel spreadsheets and/or project management software;

• Reviews and approves appropriate percentages of completion for both design and construction in order to determine project payments;

• Records invoices, change orders, potential change orders, and other specified and potential project budget impacts in order to provide real-time project budgeting and reconciles records with Finance to ensure projects are completed within budget;

• Develops and refines budgets from authorizing documents with minimal top-level breakdown while relying on available departmental resources and significant construction-industry experience;

• Analyzes, reviews and prepares Change Orders for assigned projects;

• Serves as the project team leader and facilitator for project meetings;

• Ensures that meeting minutes are maintained throughout the project lifecycle to provide continuity and historical documentation;

• Proactively confronts and resolves project issues openly, equitably, and quickly to prevent derailment and negative project impacts;

• Timely and effectively communicates relevant project information to superiors and project stakeholders, as appropriate;

• Tactfully communicates sensitive information in a timely manner to prevent harmful repercussions and embarrassment to project stakeholders or the County;

• Serves as the project spokesperson on behalf of the County when assigned projects are presented to the School Board, the Architectural Review Board, and other agencies, as required;

• Provides input into the evaluation and design of projects as required to ensure projects remain within the scope and meet the County's best long-term interests;

• Builds expert knowledge in the construction industry and conveys knowledge to others;

• Monitors and encourages safe Jobsite working practices to help promote a safety-first culture;

• Handles difficult personnel and team situations directly, using appropriate leadership techniques;

• Evokes creative solutions and innovative thinking from project team members in an effort to solve project hurdles through all phases of project development;

• Helps to determine new, creative ways to employ teams on projects and distribute responsibilities;

• Works collaboratively with other County departments and subject matter experts, local jurisdictions, and utility organizations in an effort to proactively navigate regulatory and statutory requirements that could negatively impact project budgets and schedules;

• Grows long-term relationships with project stakeholders to ensure that future County relationships are positively impacted;

• Proactively leads project stakeholders such as the design team and contractor through internal and external bureaucratic requirements to ensure timely project completion;

• Possesses a knowledge base of each project stakeholder's business, organization, and objectives as they relate to assigned projects;

• Performs related duties as required.

Knowledge, Skills and Abilities: Knowledge of terminology, practices, and techniques of general design and construction; general knowledge of construction practices, methods, techniques, and issues; ability to select qualified design professionals; ability to manage construction to deliver the projects on budget, on time, and within scope; ability to interface varied inspections (personal, construction manager, design professional, building code inspector, engineering, and zoning) to ensure the construction of the project per approved plans and specifications; general knowledge of and ability to learn new computer software; ability to establish and maintain effective working relationships with project stakeholders, County officials and the general public. Must have the ability and experience to work independently and establish priorities with minimal guidance. Excellent communication skills to interface effectively with staff, consultants, contractors, and the public. Excellent writing skills appropriate for correspondence, reports, action plans, and responses to various County sources, outside agencies, and the public. Preferred Qualifications – Basic knowledge of critical path method (CPM) scheduling software such as Microsoft Project, project budgeting, job costing, Microsoft Excel, and project management software applications.

Education and Experience: Any combination of education and experience equivalent to a four-year degree in architecture, engineering, construction management, or 5 years of field experience participating in building design and/or construction, including construction management. SPECIAL REQUIREMENTS: Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia. Possession of an OSHA-10 for Construction certification is required within six months of employment. Training will be provided if needed.

Physical Conditions and Nature of Work Contacts: Tasks involve frequent vehicle operation, extensive walking on construction sites over difficult terrain and steep slopes, and strenuous activities such as climbing over and around structures in various stages of construction. This occasionally involves lifting and carrying moderate weight (15-20 lbs.) objects and is required during adverse weather conditions. At all times, this requires consistent alertness to avoid potentially hazardous situations. Regular contact with the public, staff, construction personnel, county officials, and design professionals while using judgment, tact, and consistent interpretation skills.

__________________ PG-18 FSLA Exempt