About this role
Reports To: Director of Risk Management Duty Days: 238 Days Wage/Hour Status: Non-Exempt Pay Grade: AS01 Qualifications: College hours, high school diploma, or GED Proficient keyboarding, word processing, spreadsheets, and file maintenance skills Excellent organization, communication, and interpersonal skills Primary Purpose: Provide clerical assistance as assigned Greet and assist Department visitors and provide clerical assistance as assigned Major Duties and Responsibilities:
• Maintain individual employee files.
• Answer department main phone line and transfer calls as necessary.
• Assist with COBRA notification and tracking. Maintains records of retirees with District benefits.
• Assist with tracking of “On Leave” employees.
• Assist with monthly and annual open enrollment.
• Assist with audit, contribution and billing reports. Files or scans Department documents.
• Assist with liability account balancing. Process all name and address changes.
• Assist with computer system maintenance. Send Department faxes.
• Assist with tracking of claims experience. Reserve meeting rooms.
• Maintain retiree benefit records and billing. Order room set-ups, food, and technology for meetings.
• Maintain Insurance Secretaries roster.
• Maintain Benefits Advisory Committee roster.
• Assist with special projects.
• Greet department visitors.
• Input and send bills to all retirees for elected benefits. Input retiree payments.
Equipment Used: Personal computer, phone, printer, copier, calculator, scanner, and fax machine. Working Conditions: Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions, standing, bending, stooping, squatting, reaching, prolonged sitting, and lifting up to 30 pounds. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.