About this role
Job summary
An opportunity has arisen within our team for a band 4 Specialty Coordinator. You will be responsible for providing and managing an efficient and effective full administration service.
Main duties of the job
To co-ordinate and be responsible for the provision of a comprehensive secretarial and administrative services to the Consultants and the wider team. Day to day management of the Consultants diaries eg organising clinic commitments, arranging appointments and theatre lists, where appropriate. To arrange special investigations and action other issues arising from clinic appointments, ensuring that all tasks are dealt with in order according to their urgency To ensure patient referral letters, clinical reports, correspondence, investigation results etc are available for preparation of clinics Responsible for ensuring that the National and Trust 'Referral to Treatment' (RTT) timescales are adhered to. Monitor clinical bookings to ensure that clinic times are fully utilized keeping patients informed of any changes. Be responsible for the re-organisation of cancellations delegating suitable duties where appropriate.
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Job description Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached
Person Specification
Qualifications Essential
Good standard of general Education including English Language, maths of GCSE to grade c or above or working to equivalent standard
Desirable
Supervisory / Management qualification level 4
Experience and Knowledge Essential
Experience of working with IT systems e.g. Word/Excel/Access/ PowerPoint
Desirable
Experience of working in an NHS environment or public sector
Skills Essential
Good verbal and written communication skills including excellent telephone manner.
Desirable
Problem solving skills and using own initiative to implement changes
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hampshire Hospitals NHS Foundation Trust
Address Basingstoke and North Hampshire Hospital
Aldermaston Road
Basingtoke
RG24 9NA
United Kingdom
Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)