About this role
Job summary
This apprenticeship offers an excellent opportunity to gain new skills and experience in NHS administration within the Human Resources division. You will work as part of our ESR transactional team, providing timely, accurate HR and payroll data support to ensure staff across gesh are paid correctly. On successful completion of the programme, you will achieve a Business Administrator Level 3 qualification and progress to a Band 4 ESR Administrator role.
Main duties of the job
As a Trainee ESR Data Apprentice, you will support the ESR transactional team in delivering accurate and timely HR and payroll processing for staff. You will help process starters, leavers and contractual changes, make real time updates to staff records, and work to weekly and monthly payroll deadlines to ensure staff are paid correctly. You will run scheduled and ad-hoc reports to support data quality, maintain audit trails, and support with HR and pay related queries from staff and managers. You will also work closely with other HR teams ensuring workforce information is consistent across systems, and contribute to continuous improvement within the wider HR department.
About us
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
Job description Job responsibilities
As a Trainee ESR Data Apprentice, you will work within the ESR transactional team to deliver a high quality, accurate and timely HR and payroll data service. You will learn how to process starters, leavers and contractual changes, make real time updates to ESR records, and understand how these changes impact staff pay, terms and conditions and payroll deadlines.
You will support the team in maintaining data quality by running scheduled and adhoc reports, validating information, and ensuring workforce data is consistent across systems. You will help maintain audit trails, contribute to shared inbox management, and respond to HR and pay related queries from staff, managers and the payroll provider.
You will work closely with other HR teams to ensure workforce information is aligned and accurate across systems. You will also contribute to continuous improvement by challenging processes, suggesting workflow enhancements and supporting small projects within the HR department.
Throughout the apprenticeship, you will receive structured training, supervision and dedicated study time, developing skills in HR systems, payroll processes, data quality and information governance. You will work towards achieving the Business Administrator Level 3 qualification, progressing to a Band 4 ESR Administrator role upon successful completion.
Person Specification
Qualifications Essential
GCSE Maths and English, grade A-C, Evidence of further education
Evidence Essential
Basic IT Skill, including microsoft office Attention to detail
Desirable
Experience using any system Experience handling data Interest in HR or Payroll
Communication Essential
Good communication skills
Desirable
Customer service experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name St George's University Hospitals NHS Foundation Trust
Address Gateway
2 Ashley Avenue
Epsom
KT18 5AL
United Kingdom
Employer's website https://www.stgeorges.nhs.uk/ (Opens in a new tab)