About this role
Job summary
To ensure that clinical documents are prepared correctly and scanned in for clinics and admissions as well as clinical documents not processed in the our electronic patient records .
Support the senior line management team with co-ordinating workload in the scanning bureau and health records areas. Liaising closely with the Deputy Operational Manager in supporting colleagues and junior teams.
Post holders will partake on a rota to ensure we have cover 365 days per year (including public holidays & Christmas Day) as well as a Saturday rota as applicable.
Please note this role can be physically demanding and will require candidates to access various departments across the hospital sites.
Main duties of the job
The post holders will prepare documents for clinic attendances and admissions for scanning into the patients electronic paper records so that the clinical staff can deliver a safe attendance for the patient.
Clinical documents are also required to be scanned for post appointment and admissions and any patient related documents not recorded in the electronic paper record (e.g. copies of external documents).
They will also rotate with staff in the health records library, pulling notes for clinics and admissions, pull casenotes if requested, filing of casenotes, weeding, dealing with telephone and electronic requests for staff across the Trust.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications Essential
NVQ level 3 in admin or equivalent relevant qualification Educated to GCSE or equivalent level - English & Mathematics
Knowledge & Nature of Experience Essential
Previous experience in very busy administration environment. Ability to accurately file in strict alpha/numerical order Knowledge and Understanding of the Data protection act 1998 and patient confidentiality.
Desirable
Knowledge of hospital departments Work in NHS admin role Related experience in NHS administration role or equivalent environment
Analytical and Judgement Skills Essential
Able to be meticulous and thorough with details.
Desirable
Ability to work under pressure using information to seek solutions to problems
Professional/Managerial/Specialist Knowledge Essential
Relevant evidence of working with EPR system or Equivalent Computer skills including MS package
Desirable
NHS experience Training on the electronic scanning of medical Records process Experience working in a co-ordinator role Experience supervising junior staff
Personal Skills/Abilities and Attribtues Essential
Ability to prioritise workload To be organised and flexible to changing situations Ability to use initiative Demonstrate a commitment to delivering quality service Committed to undertaking training to fulfil the requirements of the role.
Other Requirements Essential
Demonstrate alignment with the values and beliefs of the Trust Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role Team working Punctual and flexible across hours of work when required
Physical skills Essential
Working knowledge of health and safety legislation
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Birmingham Women's and Children's NHS Foundation Trust
Address Birmingham Children's Hospital
Steelhouse Lane
Birmingham
B4 6NH
United Kingdom
Employer's website https://bwc.nhs.uk/ (Opens in a new tab)