About this role
Job summary
We are looking for an organised, approachable and proactive GP Trainee Coordinator and Administrative Support Officer to join our busy GP practice.
This varied role will provide dedicated support to our GP trainees and locums, alongside general administrative support for the practice. The successful candidate will have excellent communication and organisational skills, strong attention to detail and the ability to manage competing priorities.
Main duties of the job
GP trainees and locums
Act as the main point of contact for GP trainees Develop and coordinate a comprehensive induction programme for GP trainees and locums Arrange regular meetings with GP trainees Attend the weekly GP trainee wellbeing meeting for up to 30 minutes on Thursday mornings Ensure joint surgeries and other required sessions are correctly booked on the rota Review GP trainee leave requests to ensure they meet the relevant requirements before submitting them to the partners for approval Ensure GP trainee leave and absences are reported promptly to the GP Training Lead Provide ongoing administrative support to GP trainees throughout their placement Administer annual leave requests for all staff Record approved leave on the rota once it has been authorised by the relevant Team Lead or partners Liaise and coordinate with the rota administrator Maintain accurate and up-to-date leave and rota records Please note that this role is responsible for administering and recording annual leave; responsibility for approving or declining staff leave remains with the relevant Team Lead or partners.
Set up new staff on the relevant systems, including Windows access, smart card permissions and ICE access Assist with the summarising of medical records Provide cover during the medical secretarys annual leave, including processing urgent and two-week-wait referrals Undertake other appropriate administrative duties to support the effective running of the practice
About us
Bugbrooke Medical Practice is committed to providing high-quality patient care delivered by a dedicated team of healthcare professionals. We are a rural practice caring for over 10,750 patients and dispensing to over 3,900 patients.
We are part of the Integrated Care Board (ICB) and a proud member of the Blue Primary Care Network (PCN). Together, we work to ensure patients have access to all the services they need.
Bugbrooke Medical Practice is an accredited training practice and for many years has been involved in the post graduate training of fully qualified doctors who wish to enter the speciality of general practice.
Our vision is clear, to be a trusted provider in healthcare, delivering exceptional, personalised care that is deeply rooted in our commitment to continuous learning, clinical excellence, and community engagement.
Job description Job responsibilities
Key responsibilities
GP trainees and locums
Act as the main point of contact for GP trainees Develop and coordinate a comprehensive induction programme for GP trainees and locums Arrange regular meetings with GP trainees Attend the weekly GP trainee wellbeing meeting for up to 30 minutes on Thursday mornings Ensure joint surgeries and other required sessions are correctly booked on the rota Review GP trainee leave requests to ensure they meet the relevant requirements before submitting them to the partners for approval Ensure GP trainee leave and absences are reported promptly to the GP Training Lead Provide ongoing administrative support to GP trainees throughout their placement Annual leave and rota administration
Administer annual leave requests for all staff Record approved leave on the rota once it has been authorised by the relevant Team Lead or partners Liaise and coordinate with the rota administrator Maintain accurate and up-to-date leave and rota records Please note that this role is responsible for administering and recording annual leave; responsibility for approving or declining staff leave remains with the relevant Team Lead or partners.
General administrative support
Set up new staff on the relevant systems, including Windows access, smart card permissions and ICE access Assist with the summarising of medical records Provide cover during the medical secretarys annual leave, including processing urgent and two-week-wait referrals Undertake other appropriate administrative duties to support the effective running of the practice
Person Specification
Experience Essential
The successful candidate will Have previous administrative experience, ideally within a GP practice, NHS organisation or other healthcare setting Be highly organised and able to manage several responsibilities effectively Have excellent written and verbal communication skills Be confident communicating with GP trainees, locums, clinicians and other members of the practice team Have strong IT skills and be comfortable learning new clinical and administrative systems Work accurately and maintain close attention to detail Understand the importance of confidentiality and information governance Be able to work independently and as part of a team Be approachable, supportive and professional Experience of primary care systems, rota administration, smart cards, ICE and medical terminology would be advantageous, although training can be provided.
Qualifications Essential
GCSE in Maths and English. Experience working in a GP practice or primary care environment. Use of a clinical system (SystmOne). Strong organisational skills with the ability to prioritise workload effectively. Excellent written and verbal communication skills. High level of accuracy and attention to detail. Confident IT skills. Ability to work independently and as part of a multidisciplinary team.
Desirable
Knowledge of NHS systems, policies, and procedures. Experience supporting QOF, audits, or CQC compliance. Understanding of patient confidentiality and data protection requirements.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bugbrooke Medical Practice
Address Levitts Road
Bugbrooke
Northampton
Northamptonshire
NN7 3QN
United Kingdom
Employer's website https://www.bugbrookemedicalpractice.co.uk/ (Opens in a new tab)