About this role
Essential Duties and Responsibilities: Reception and Telephone
• Greet visitors courteously and direct them to the appropriate person or department. • Answer incoming calls within two rings and transfer them to the appropriate extension. • Transfer messages to the appropriate voicemail boxes when required. • Take and relay messages as needed. Mail and Courier
• Open, stamp, and distribute incoming mail to the appropriate recipients? mail slots and provide the Chief Accountant with the relevant documents. • Check outgoing mail baskets daily at 2:00 p.m. • Prepare regular mail for daily delivery and place it in the nearby mailbox when leaving. • Prepare packages for courier shipments and file the required documentation. Administrative Support
• Schedule customer appointments with the Order Desk and Showroom. • Verify shipping manifest costs. • File orders and BIL documents by date for the Accounts Receivable department. • Prepare and forward required documents and statements to the Accounting and Credit departments. • Review telephone and fax invoices and report discrepancies to the appropriate manager. Human Resources
• Register agency workers in the payroll system. • Schedule candidate interviews. • Inspect first aid kits and arrange for replenishment as needed. • File and update Human Resources administrative documents. • Provide administrative support to the Human Resources Manager. Perform any other related duties required for the smooth operation of the business. • Minimum 1 year of experience as a receptionist. • Excellent communication skills. • French (spoken and written) ? 100% proficiency required to communicate with all customers and employees and to send emails. • English (spoken and written) ? 100% proficiency required to communicate with all customers and employees and to send emails. • Proficiency in Microsoft Office Suite and strong computer literacy.