About this role
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
At the University of Wyoming, we are committed to creating a supportive and enriching workplace.
JOB TITLE:
Community Outreach Intern – Wyoming Technology Transfer Center (T2 Center)
JOB PURPOSE:
The Community Outreach Intern supports the Wyoming Technology Transfer Center's outreach and training programs by assisting with the planning, coordination, and delivery of workshops, conferences, certification programs, and other services for transportation professionals throughout Wyoming. The position provides administrative and customer service support while helping maintain efficient daily operations, with the goal of building practical professional skills in event coordination, communications, website management, and financial tracking.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide professional customer service by answering phone calls and responding to emails regarding workshops, conferences, and outreach programs. • Assist with planning, organizing, and coordinating statewide workshops, conferences, training events, and outreach activities. • Track registrations, attendance, payments, and other program data using Microsoft Excel and databases. • Prepare invoices and assist with payment tracking and financial recordkeeping. • Prepare workshop materials, including sign-in sheets, name tags, certificates, and participant packets. • Assist with Zoom-based training sessions and online certification programs. • Update the Center's website with workshop information, certification lists, and announcements. • Proofread newsletters, emails, website content, and other communications for accuracy and professionalism. • Maintain mailing lists and assist with email communications and outreach efforts. • Compile information for reports and special projects. • Assist with travel paperwork and other administrative support activities. • Support day-to-day office operations and perform other duties as assigned.
MINIMUM QUALIFICATIONS:
• High school diploma or equivalent. • Basic computer proficiency, including Microsoft Office (Word, Excel, and Outlook). • Strong organizational skills and attention to detail. • Good written and verbal communication skills. • Ability to learn new software and office procedures. • Ability to work independently after training while contributing effectively as part of a team. • Professional, courteous, and customer-focused interpersonal skills. • Ability to maintain confidentiality and handle information with discretion.
DESIRED QUALIFICATIONS:
• Demonstrated attention to detail and ability to produce accurate work, particularly when working with names, dates, emails, spreadsheets, and financial information. • Previous office, administrative, customer service, or clerical experience is helpful but not required—we will train the right candidate. • Interest in developing professional administrative, organizational, communication, and customer service skills. • Self-motivated with a willingness to learn, take initiative, and assume increasing responsibility over time. • Interest in a longer-term part-time position that offers increasing responsibility and professional growth.
REQUIRED APPLICATION MATERIALS:
Complete the online application. To receive full consideration, applicants must also upload the following:
• Cover Letter • Resume
In your cover letter, please address the following:
• Why you are interested in this position and what you hope to gain from the experience. • If you are a University of Wyoming student, your expected graduation date and academic program. • Your typical availability during the academic year and summer months. • Any known commitments or schedule changes over the next two years that may affect your ability to maintain regular employment (e.g., extended travel, study abroad, internships, field experiences, or other long-term absences).
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus.
Hours: Approximately 19.5 hours per week, with a flexible schedule between 8:00 a.m. and 5:00 p.m., Monday through Friday. Occasional adjustments to the weekly schedule may be made during busy workshop and conference periods while remaining within University guidelines for Hourly Pooled employees.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/