About this role
Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
North Cumbria Home Oxygen Service is looking for a highly motivated and organised administrator to join our friendly and supportive team. This is an exciting opportunity to play an integral part in the running of the home oxygen service across North Cumbria.
The administrator role is fundamental to supporting our clinical team. The role is suited to someone who can offer impeccable written and verbal communication skills. Who is dynamic, enthusiastic and passionate about contributing to our highly patient focused oxygen service.
Main duties of the job
The post holder will be responsible for providing effective and efficient clerical and administrative support to the North Cumbria Oxygen service (NCHOS). The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of NCIC trust administrative systems.
The post holder will often be the first point of contact and a focal point for the service requiring clear communication and liaison skills.
The operational hours for the service are Monday- Friday 08:30-16:30. The service does not operate over weekends or bank holidays.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
JOB DESCRIPTION:
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP:
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see ourPolicy for eligible vacancies.
AHP - Return to Practice Job Advert information.This role may be suitable for individuals Returning to Practice. Please speak to the recruiting manager for more information.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as followsif applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information:
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
GCSE maths and English
Desirable
ECDL or equivalent
Knowledge and Experience Essential
Comprehensive knowledge of Microsoft packages. Advanced keyboard skills. Ability to communicate in a clear and concise manner. Proven organisational skills and ability to prioritise workload with interruptions and changing priorities. Good numerical skills. Ability to multi-task and prioritise own workload. Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness. Working knowledge of NHS procedures and guidelines. Be able to organise internal and external and remote meetings, room bookings and minute taking. Good command and understanding of English, punctuation and grammar
Desirable
Understanding of the Data Protection Act. Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information Knowledge and understanding of guidelines relating to Oxygen service provision. Knowledge of regional groups relating to Home Oxygen provision
Skills and Aptitudes Essential
Ability to liaise at all levels including patients and sometimes in upsetting circumstances. Experience of successfully working within tight time frames and to deadlines A positive and encouraging attitude despite obstacles
Desirable
Experience managing challenging behaviour. Experience of providing specialist clerical services to a community based home Oxygen service Ability to interpret oxygen concordance data.
Other Requirements Essential
Well organised, able to prioritise and work on own initiative Able to work effectively as part of a small team Willing to learn new skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Wigton Community Hospital
Cross Lane
Wigton
CA7 9DD
United Kingdom
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)