About this role
Salary Pro-ratad for 22 hrs : £15,730 per annum actual salary Hours Per Week: 22 Hours Weeks per year: 52 Weeks Contract: Permanent / Part Time Flexible working arrangement between 3 and 4 days Job Purpose The role provides administrative support to the Personal Development area at QAC, including Work Experience, Careers and Next Steps, PSHE, Student Voice, Collaborations and Citizenship, and Preparation for Adulthood activity, as directed by the Assistant Principal – Personal Development. The postholder will support the effective organisation, recording and communication of Personal Development activity, helping to maintain accurate systems, efficient administrative processes and consistent records across the College. To learn more about the area of the Charity you would be working in please watch this short video - Queen Alexandra College Key Responsibilities Personal Development Administration Provide administrative support for Personal Development activities, events and projects, as directed by the Assistant Principal – Personal Development. Support the preparation of registers, resources, letters, forms, booking information and event documentation. Assist with organising meetings, events, workshops, assemblies, employer encounters, student voice activities and other Personal Development opportunities. Support communication with staff, students, families, employers and external partners where required and as directed. Collate information, feedback and evidence provided by relevant staff to support reporting, audits and quality processes. Maintain organised electronic folders and shared resources linked to Personal Development activity. Support the AP PD with follow-up actions, reminders and administrative checks linked to planned activity. Administrative Support to the Assistant Principal – Personal Development Provide administrative support to the Assistant Principal – Personal Development. Support meeting administration, including preparing agendas, taking minutes and maintaining action notes where required. Support the organisation of Personal Development calendars, key dates and activity schedules. Prepare documents, reports, briefing notes and information summaries as directed. Maintain action logs and support follow-up of agreed administrative tasks. Support the collation of information required for self-assessment, quality improvement, audits and reporting. Data, Systems and Tracking Support the maintenance of Personal Development records, trackers and evidence systems, as directed by the Assistant Principal – Personal Development. Assist with data entry, checking, filing and collation of information across Personal Development areas. Support the preparation of routine summaries, reports and evidence packs using information provided by relevant staff. Identify missing or incomplete administrative information and follow up with relevant staff where requested. Maintain clear and organised electronic filing and shared evidence systems. Team and Operational Support Respond to routine administrative enquiries and direct queries to the appropriate member of staff. Work collaboratively with curriculum, support and wider college teams. Support the organisation of shared calendars, key dates and activity schedules linked to Personal Development. Undertake additional administrative duties linked to Personal Development, as reasonably directed by the Assistant Principal – Personal Development. Key Areas Supported Administrative support to the Assistant Principal – Personal Development Meeting administration, including agendas, minutes, action notes and follow-up reminders Personal Development calendars, key dates and activity schedules Administrative support for Personal Development activities, events and projects Support with Work Experience, Careers and Next Steps administration, as directed Support with PSHE, Student Voice, Collaborations and Citizenship activity administration, as directed Support with Preparation for Adulthood activity administration, as directed Collation of information, feedback and evidence provided by relevant staff Administrative support with data entry, filing, checking and routine summaries Maintenance of organised electronic folders, shared resources and evidence systems Audit and quality assurance evidence collation, as directed by the Assistant Principal – Personal Development THEN FOLLOW WITH: Please take time to review the job description attached. Please upload a CV/Resume* with details of your full employment history (since leaving school, including education, employment and voluntary work) including reasons for any gaps in employment. This should also include a statement of the personal qualities and experience you believe are relevant to your suitability for the post and how this meets the job description and person specification requirements. Your CV/Resume* will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process. Safeguarding Commitments As part of our commitment to safeguarding, and in line with updated guidance published in September 2026, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information. Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available here. We are deeply committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. All required pre-employment checks will be undertaken, and offers of employment are subject to satisfactory outcomes. These include an enhanced DBS check with Children & Adult’s Barred List information, identity checks, o nline checks, and verification of professional qualifications and references. Further details are available in Keeping Children Safe in Education (KCSIE ).