About this role
Organizational Summary: Girls on the Run of Northeast Wisconsin is a nonprofit organization dedicated to empowering girls to recognize and activate their limitless potential. Through a fun, evidence-based youth development program that integrates physical activity and running, we help participants in grades 3-8 build confidence, develop healthy habits, and strengthen social, emotional, and physical skills. Committed to fostering an inclusive and supportive environment, Girls on the Run works to eliminate barriers to participation, promote diversity among staff and volunteers, and ensure all girls have access to programming that inspires them to navigate life’s challenges and boldly pursue their dreams. Girls on the Run Northeast Wisconsin serves girls in Brown, Calumet, Door, Kewaunee, Manitowoc, Outagamie, Sheboygan, Waupaca, and Winnebago counties. Visit our website to learn more about our program and impact: https://www.girlsontherunnew.org/ Position Summary: The Operations Coordinator plays a vital role in ensuring the smooth day-to-day functioning of the organization. This position combines administrative operations, donor and development support, communications, volunteer coordination, community outreach, and light program support. Priorities will vary throughout the year, with increased time devoted to volunteer recruitment, donor support, communications, and event coordination during peak program and fundraising periods. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and passionate about supporting the organization's mission. Administrative Operations Manage project timelines and calendar coordination Maintain organizational databases and donor records Prepare reports, correspondence, and meeting materials Coordinate event logistics and registration processes Provide general administrative support to the Executive Director and program staff Ensure office efficiency and resource management Development & Donor Support Track donations and maintain an accurate donor database Prepare donor acknowledgment letters and contribution reports Support the Executive Director's donor and sponsor stewardship efforts Communications Support Manage the organization's Facebook account, scheduling 2 to 3 posts per week Create promotional graphics using Canva branded templates Manage and regularly update email groups/lists (donors, volunteers, participant families, community partners) Organize and curate photos, reels, and stories submitted by coaches and program staff for donor and community engagement Assemble and distribute electronic newsletter (template-based; content provided) Volunteer Recruitment & Community Outreach Serve as the primary point of contact for area volunteer centers Maintain Girls on the Run (GOTR) volunteer opportunity postings and requests Follow up with volunteer inquiries and maintain volunteer records Support volunteer communications, scheduling, and event assignments Identify and coordinate participation in community events that support volunteer recruitment and organizational visibility Program Support Deliver and pick up supplies at Girls on the Run program sites in the Appleton/Fox Valley region during the school year Assist with seasonal 5K (May & Nov.) day-of logistics, including vendor/sponsor support, registration booth, merchandise, and refreshments