About this role
Location: Suncoast Technical College Cost Center: Suncoast Technical College Hours Per Day: 7.5 Shift: 1st Contract Months: 12 Days Posted: 3 Posting Closing Time: 4:30 PM Title I: No Require Test: No High School Diploma/Equivalent: Yes Salary Lane: SSP06 Salary Schedules: Salary Schedules ADMINISTRATIVE ASSISTANT II SALARY SCHEDULE: SSP6 COST CENTER: DISTRICT-WIDE QUALIFICATIONS: High School Diploma or equivalent. Minimum of one (1) year secretarial experience. Demonstrate proficiency in secretarial skills. KNOWLEDGE, SKILLS AND ABILITIES: Ability to meet and interact with the public. Proficiency in the use of computers and specific software. Knowledge of basic office equipment. General working knowledge of school and/or District. Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision. Ability to work alone or as part of a team. Good oral and written communication skills. Basic mathematical skills. Good organizational skills. REPORTS TO: Principal District Administrator JOB GOAL To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained. SUPERVISES: N/A PERFORMANCE RESPONSIBILITIES: Perform secretarial and clerical tasks and manage the day-to-day processing of communications, records and secretarial duties within the office. Operate a variety of office equipment, including computer. Transcribe, create and type correspondence. Duplicate, assemble and distribute documents. Maintain office records and files. Process communications, including telephone calls, Faxes and mail. Assist staff and the public by answering routine questions, scheduling appointments and completing forms. Assist in preparing communications for students, parents, District staff and/or the public regarding various activities and announcements. Communicate effectively with public, students, coworkers and administration. Respond to inquiries and concerns in a timely manner. Assist in maintaining payroll records as assigned. Keep supervisor informed of potential problems or unusual events. Demonstrate initiative in the performance of assigned responsibilities. Model and maintain high ethical standards. Follow attendance, punctuality and proper dress rules. Maintain confidentiality regarding school matters. Maintain positive relationships with students, parents and staff. Participate in workshops and training sessions as required. Provide typing, filing, duplicating, inventory, record keeping and other general clerical duties for other school personnel as directed by supervisor. Perform data entry as necessary or assigned. Prepare all required reports and maintain all appropriate records. Follow all School Board policies, rules and regulations. Exhibit the interpersonal skills necessary as an effective team member. Demonstrate support for the School District and its goals and priorities. Sustained focus and attention to detail for extended periods of time. Perform other incidental tasks consistent with the goals and objectives of this position. PHYSICAL REQUIREMENTS: Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects. TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel. Job Description Supplement No. 05