About this role
Full Job Description
Applicants that are not certain of the number of hours, the number of days / months, and the annual salary paid for a specific position should contact the HR Customer Care Center for the position's information at 877-477-3722. Applications Changes cannot be made once an application has been submitted. An application may be withdrawn, but not deleted. Resume Please make sure your resume is uploaded into your profile.
General Information All applicants who are recommended for employment shall be required to comply with procedures designated by the Superintendent and School Board Policy 3.10 (Policies can be located at: http://www.boarddocs.com/fl/palmbeach/Board.nsf/Public) in order to be eligible to work for the District. Such procedures shall include, but not be limited to:
• Completion of forms required by federal and state agencies and the School Board; • Completion of forms related to the employee benefits package; and • The School District of Palm Beach County is a drug and alcohol-free workplace. All employment categories are subject to the completion of drug testing pursuant to School Board Policy 3.96 or 3.961. Any applicant who tests positive for a drug as defined in the policies will not be hired. In addition, only certain employment categories are subject to the completion of a pre-employment medical examination by, and the receipt of, a medical clearance from professionals selected by the School Board. The medical examination may consist of a physical examination and/or testing for potentially impairing, disabling, communicable and terminal diseases or conditions including, but not limited to, tuberculosis and other pulmonary diseases, carcinoma, acquired immune deficiency syndrome, diabetes, hypertension, anemia, cardiovascular diseases, muscular skeletal diseases or disorders, hearing and visual impairments, mental or nervous disorders, alcoholism, and drug abuse. • Non-Instructional Applicants applying for some clerical positions will be required to take a Keyboarding Test. The applicants for those positions will have to meet the Word per Minute (WPM) requirement for the given position. Agency for Health Care Administration (AHCA) and the Care Provider Background Screening Clearinghouse Information
Pursuant to Florida Statute §435.12, all finalists for employment with the School District of Palm Beach County may be required to undergo a background screening through the Agency for Health Care Administration (AHCA) and the Care Provider Background Screening Clearinghouse. When an official job offer is made by the School District, additional information and instructions for completing the required background screening will be provided by Human Resources. For more information about the Clearinghouse, please visit: https://ahca.myflorida.com/health-quality-assurance/bureau-of-central-services/background-screening/clearinghouse/care-provider-background-screening-clearinghouse District Responsibilities Follows policies: Follows adopted policies and procedures in accordance with School Board priorities. Conduct: Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the District's Mission Statement. Other Duties: Performs other duties as assigned.
Furnish Records Permission is hereby given to any agency of the government of the United States and/or any other agency, person, firm or corporation holding records considered confidential to furnish the Department of School Police and/or the Division of Human Resources of the School District of Palm Beach County all information desired involving me in any way, upon request. Such records, I understand, may include reasons for termination of employment, reasons for discharge from military services, criminal history, on-the-job performance, educational records, or any other personal information which may not otherwise be obtained without prior agreement. Included in this grant of authority is my permission to former employers.
EEO Statement The School District of Palm Beach County abides by the laws and regulations of the federal and state governments prohibiting discrimination; supports actively and fully equal opportunity policies, programs and plans for its employees. Also, the School District actively encourages qualified applicants of all ethnic groups and both sexes to seek available employment opportunities with the School District of Palm Beach County. The District does not discriminate against any employee or applicant because of such individual's race, ethnicity, color, religion, sex, national origin, age, disability, parental status, or marital status.
Applicants with a disability shall be considered for employment if they are qualified and meet the safety and performance requirements of the position.
Tobacco Free Preference The use of tobacco and tobacco products is a known and established hazard to the health and well-being of those who use them. The health problems created by the use of these products contribute to the increase in health care costs and the rise in insurance premiums. It is in recognition of these factors that the School Board of Palm Beach County, Florida, is taking measures to develop a tobacco free workforce. As provided on the employment application, the District will provide a hiring preference for prospective employees who do not use tobacco or tobacco products.
Veteran's Preference To learn more about applying for Veteran¿s Preference,click here.
Authority: 1001.41(i)&(2); 1001.42(25); 1012.23(1), F.S. Implemented: 1001.42(5); 1001.43(11), F.S. History: New: 6/02/76; Revised: 6/16/87; 7/22/87; 6/16/06;7/1/09 QUALIFICATIONS: 1. High school diploma or equivalent. 2. Minimum of three (3) years of progressively responsible experience in current office practices and procedures (experience in a school setting preferred). 3. Demonstrated knowledge of current computing technologies and software applications appropriate to the position¿s job responsibilities, including accurate keyboard speed of 55 words per minute. 4. Demonstrated ability to work and deal effectively with diverse groups, including parents, students, teachers, other employees and departments, and the general public. 5. Ability to exercise a high level of independent judgment and discretion. 6. Ability to plan, organize and supervise assigned administrative support staff. 7. Ability to communicate effectively, both orally and in writing. PERFORMANCE RESPONSIBILITIES Essential Functions: 1. Functions as lead administrative support and contact for a School Principal at an assigned school/site. 2. Works collaboratively with School Administrators to ascertain and address school needs; functions as liaison between District staff, school staff, students and parents accordingly. 3. Assists the Principal in various objectives, e.g., achieving performance goals; maintaining school budget and position status reports; maintaining appropriate staffing levels. 4. Performs high level administrative, technical and professional work in training, motivating, managing and supervising office staff in daily office administration. 5. Performs personnel administration activities, e.g., advertising, screenings and interview scheduling; processing new hires, transfers, separations and personnel records; processing payroll, supplements, worker¿s compensation and travel reports. 6. Gathers, interprets and prepares data for studies, reports and recommendations. 7. Provides consultation and advisement to school administration with respect to areas of responsibility, including presenting information as needed. 8. Maintains and professionally communicates current knowledge and information regarding District policies and school programs, processes and procedures to staff and the public. 9. Provides backup for all office support functions as directed or needed, e.g., bookkeeping, data processing, guidance, student services, and front office reception. 10. Answers the telephone, responds to inquiries and provides public information based on extensive knowledge of school programs and activities to citizens, civic groups, the media, and other interests and agencies as requested. 11. Establishes and adheres to guidelines and procedures for administrative support protocols, e.g., processing correspondence, maintaining hard copy and electronic file systems, maintaining work order and safety records, managing records retention. 12. Composes moderately to highly complex correspondence for Administrators¿ signatures. 13. Maintains and updates school information resources, e.g., policies, programs and procedures; student and staff handbooks; school newsletter. 14. Opens mail; assembles materials for review/use by school administration. 15. Orders supplies, initiates purchase orders and authorizes payment for items received; may work collaboratively with bookkeeping staff in coordinating ordering and purchasing activities. 16. Coordinates various activities and initiatives, e.g., preparations for workshops, meetings, and seminars; master key and buildings access; receipt and processing of substitute teaching staff. 17. Makes decisions in the absence of the School Administrators(s) within established guidelines and scope of authority. 18. Attends, participates and assists with various meetings, events and school social functions as requested. 19. Maintains confidentiality and discretion with respect to school and related District business matters, including confidential matters applicable to functional areas of responsibility. Performance Effectiveness Criteria: In addition to the employee being responsible for each of the performance responsibilities listed herein, periodic and special reports to the Board and other entities will be provided regarding the impact of this position with respect to progress toward annually established District and Divisional goals and objectives for, but not necessarily limited to, the following areas: 1) Student Performance, 2)Customer Service, 3) Fiscal Accountability and Responsibility, 4) Process Efficiencies and Improvements, and 5) Employee Learning and Growth. Additional Job Functions: 1. Follows adopted policies and procedures in accordance with School Board priorities. 2. Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the District¿s Mission Statement. 3. Performs other duties as assigned.