About this role
Job summary
To act as Executive Assistant to Executive Directors, their deputies and other senior managers as assigned, including supervision/line management of administrative/support staff where required.
The post holder will ensure high standards of governance in line with best practice, probity, and statutory requirements, and provide senior administrative support for Board and committee meetings.
Working autonomously, the post holder will investigate complex issues, identify solutions, and manage a varied workload, including handling complex enquiries and prioritising effectively. They will plan and organise activities--some complex and subject to change--to support Directors in fulfilling their responsibilities, including Board/committee meetings, senior management engagements, and internal/external events. Project management responsibilities will include development and ongoing adjustment.
The role requires excellent communication skills and confidence in engaging with stakeholders at all levels. The post holder will act as the first point of contact for Executive Directors and senior managers, work collaboratively within the Executive Support Team, and provide cover and undertake additional duties as required by the line manager.
*Please Note the advert may close sooner than the date advertised due to levels of interest, closing of the advert will happen with no notice*
Main duties of the job
Provide high-level executive support to Executive Directors, ensuring strong governance and compliance with regulatory, contractual and professional standards. Develop and maintain effective systems to demonstrate adherence to best practice and Trust requirements.
Act as Executive Assistant to the principal, managing complex diaries, coordinating priorities, handling correspondence, acting as a key point of contact, and ensuring timely access to information. Support the principal's management responsibilities, including workforce matters such as appraisals, absence, training and leave.
Manage communications with internal and external stakeholders, including handling sensitive enquiries and complaints with discretion. Maintain efficient systems for correspondence, documentation and information flow while upholding confidentiality.
Deliver comprehensive support to the Board and its committees, including forward planning, agenda coordination, circulation and quality assurance of papers, tracking actions, organising meetings/events, and producing accurate, high-quality minutes.
Work autonomously to manage competing priorities, meet deadlines and respond proactively to routine and urgent issues. Provide supervision to administrative staff where required and contribute to a flexible, collaborative Executive Support Team.
About us
We are committed to supporting colleagues through organisational change. Priority will be given to staff at risk within North West Anglia NHS Foundation Trust and Cambridgeshire & Peterborough Integrated Care Board.
Job description Job responsibilities
Please see the attached job description which gives full details of the role. Alternatively call to arrange an informal visit to meet the team.
Person Specification
Education and Qualifications Essential
Degree level qualification or in-depth diploma or equivalent experience
Experience Essential
Significant experience of working at an Executive Assistant or Senior Level in the role of a PA Working with a range of staff including those at Board and other senior levels Evidence of complex data collection and collation in relation to appropriate portfolio Experience of developing and maintaining systems that ensure and demonstrate compliance with regulatory and best practice governance requirements.
Desirable
Experience of supervision of junior members of staff
Knowledge Essential
Evidence of continuing professional development improving own education and knowledge Understanding and familiarity with principles of regulatory and best practice governance standards and requirements Evidence of proficiency in using Microsoft Office packages and financial management systems
Key Skills Essential
Evidence of advanced project planning/support skills (e.g. conferences / events / workshops) Experience of administering and minute taking at Board level
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North West Anglia NHS Foundation Trust
Address Peterborough City Hospital
Peterborough
PE39GZ
United Kingdom
Employer's website https://www.nwangliaft.nhs.uk/ (Opens in a new tab)