About this role
Job summary
NHS Band 5: £32,073 - £39,043 per annum.
Hours Per Week: Full time 37.5.
Contract Type: Permanent.
Location: Queen Alexandra Hosp, Southwick Hill Road, Cosham, Portsmouth, PO6 3LY
Main duties of the job
The purpose of this position is to provide a comprehensive information management, reporting and analysis service across Estates, Facilities and PFI services. The role will support internal governance and performance reporting, projects, national returns, benchmarking and the identification of opportunities for continuous service and business improvement.
About us
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description Job responsibilities
The role will be responsible for the effective management, maintenance and development of Estates and Facilities information, records and associated document libraries, including the estates drawing library.
The postholder will support the development, implementation and ongoing management of Estates and Facilities information management systems and digital solutions introduced by the Trust, ensuring that these align with operational requirements, strategic objectives and the Estates Strategy. The role requires a high level of digital literacy and advanced proficiency in the practical use of Microsoft Office applications, particularly Excel, Word and PowerPoint. The postholder will be expected to confidently manipulate, analyse, format and present complex information, develop effective reports and templates, and make best use of available digital tools. The role is focused on the effective use and administration of systems and software rather than technical IT support, hardware maintenance or specialist infrastructure management. The role will also manage and maintain the formal PFI communications programme and associated trackers, ensuring that formal notices, correspondence, actions and other contractual communications are accurately recorded, appropriately monitored and retained until they have been formally resolved and closed. The postholder will provide oversight of open, overdue and long-standing communications, maintain a clear and auditable record of their status, and ensure that matters are brought to the attention of the appropriate operational, technical, contractual or legal lead where action or escalation is required. Accountability for resolving the underlying matter will remain with the relevant responsible lead.For full job details, please refer tothe Job Description.
Person Specification
Qualifications Essential
Data analysis qualification or proficient in analysing data on job experience. Good standard of higher education (NVQ 4 or higher). Excellent knowledge of information systems and analysis techniques.
Skills and Knowledge Essential
Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint, with the ability to analyse, manipulate and present information clearly. Strong analytical, data-quality and information-management skills, including document control and maintaining clear audit trails. Effective organisational and communication skills, with the ability to manage competing deadlines and coordinate input from multiple stakeholders.
Desirable
Experience of Estates and Facilities systems, databases, AutoCAD or document-management tools. Knowledge of NHS Estates and Facilities reporting and assurance requirements, such as ERIC, PAM or benchmarking. Understanding of PFI, FM contract administration or property information management.
Experience Essential
Experience in collecting, analysing and managing data. Experience of implementing process improvements relating to data quality and maintenance. Experience of sourcing appropriate data and preparing formal reports. Experience of implementing data manipulation and reporting solutions. Experience of governance procedures, submissions, and data confidentiality. Proficient in Microsoft Applications. Track record of delivering to tight deadlines
Desirable
Working in a property and/or an Estates and Facilities Management function. Working in an NHS or similar environment. Experience of preparing government return submissions e.g., Premises Assurance Model. Practical understanding of information management systems and digital tools used to support a diverse Estates and Facilities function. Experience of using and administering a range of Estates and Facilities systems, databases and reporting tools. Experience of improving user engagement and effective system use to support service delivery, data quality and reporting. Understanding of construction and facilities management contract administration and control procedures. Experience in the use of AutoCAD and working knowledge of databases.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Portsmouth Hospitals University NHS Trust
Address Queen Alexandra Hospital
Southwick Hill Road
Cosham
PO6 3LY
United Kingdom
Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)