About this role
Job summary
Are you looking for a role where you can directly improve the health and wellbeing of local people. A role where you can use your knowledge, skills, and experience to manage the Transformation Management Office? If so, we have a fixed term vacancy that may be of interest.
We are looking for an experienced, adaptable individual to join our Strategy Transformation and Improvement team, to develop and lead our Transformation Management Office. The successful candidate will develop the function that is able to; support the review and refresh our federation strategy and monitor and evaluate the progress and impact of the strategy, transformation and improvement portfolio.
The Trust values of respect, integrity, excellence, and teamwork matter to our team and are fundamental in the way we work. We are a supportive, diverse, inclusive and hardworking team, passionate about providing better care for patients. We aspire to think and act differently in co-designing the way care is delivered, to improve population health, reduce inequalities and proactively help patients manage their health and wellbeing.
This is an exciting opportunity for someone with the ability to blend PMO / TMO experience and analytical skills with fresh ideas, think critically, and explore innovative ways to ensure the Strategy, Transformation and Improvement team deliver the expected benefits for the Federation.
Main duties of the job
Support the review and refresh our federation strategy
Defining and quantifying strategy success measures.
Building the strategy roadmap that identifies the major projects that will underpin delivery. Ensuring enabling plans are aligned to the road map and come together as a coherent plan. Monitor and evaluate the progress and impact of the strategy, transformation and improvement portfolio
Supporting work programmes to define outcome and benefits metrics, modelling the expected impact and developing the monitoring framework.
Tracking and reporting on progress and impact of all programmes withing the Transformation and Improvement portfolio.
About us
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
UKVI Sponsorship: This role is eligible for sponsorship under the Skilled Worker route, as defined by UK Visas and Immigration (UKVI). We welcome applications from individuals who require sponsorship to work in the UK. Sponsorship will be offered subject to meeting UKVI eligibility criteria.
Job description Job responsibilities
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JOB SUMMARY
Our ambition is to create a fit for the future Strategy, Transformation and Improvement model, able to provide visibility and insights to enable the Federation to:
Make informed decisions, ensure resources and attention are focussed on the right initiatives Achieve the right balance between operational improvement and strategic transformation Have greater confidence that programmes are driving the intended outcomes and maximising their value in delivering their full potential impact. We are looking for an experienced, adaptable individual to join our Strategy Transformation and Improvement team, to develop and lead our Transformation Management Office, developing a function that is able to:
Support the review and refresh our federation strategy Defining and quantifying strategy success measures Building the strategy roadmap that identifies the major projects that will underpin delivery Ensuring enabling plans are aligned to the road map and come together as a coherent plan Monitor and evaluate the progress and impact of the strategy, transformation and improvement portfolio Supporting work programmes to define outcome and benefits metrics, modelling the expected impact and developing the monitoring framework Tracking and reporting on progress and impact of all programmes within the Transformation and Improvement portfolio Identifying key risks, issues, interdependences, overlaps and unintended conflicts Managing the gateway process to ensure, that at each stage, programmes remain strategically aligned, affordable and feasible to proceed Establishing and co-ordinating portfolio management, reporting and governance arrangements that track the efficiency of programme interventions, demonstrating and celebrating the value of the programmes This is an exciting opportunity for someone with the ability to blend PMO / TMO experience and analytical skills with fresh ideas, think critically, and explore innovative ways to ensure the Strategy, Transformation and Improvement team deliver the expected benefits for the Federation.
KEY RELATIONSHIPS
Strategy, Transformation and Improvement Team, Federation and System Managers and Clinicians, Workstream Leads and Executive PAs.
HOURS OF WORK
This is a full-time secondment / fixed term opportunity, although requests for flexible working will be considered.
FREEDOM TO ACT
Represent the Transformation and Improvement Team at identified Committees and Forums, providing professional/ technical/ management input.
Interpret national policy and guidance and translate into local actions for the programmes.
The post holder will be accountable for their own actions, working autonomously.
he post holder will need a good level of initiative and the ability to be proactive to ensure programme and project goals are met.
The post holder will need to be well organised in order to keep on top of a dynamic environment.
MAIN DUTIES AND RESPONSIBILITIES
MANAGERIAL
Support the development of our Transformation Management Office (TMO) into an efficient and effective function, able to support the Federation make informed decisions, ensure resources and attention are focussed on the right initiatives and provide confidence that programmes are driving the intended outcomes
Provide day to day management of the TMO, providing subject matter expertise and line management of the team working within the TMO.
Embed a rigorous and disciplined approach to the way we define delivery and impact milestones, track and report within projects, programmes and portfolios.
Support work programmes to define outcome and benefits metrics, modelling the expected impact and developing the monitoring framework
Support programmes in the development of strategic outline cases and business cases, ensuring they meet the required gateway tests at each stage.
Manage outcomes, benefits, delivery tracking and reporting systems that facilitate the celebration of success and escalation of issues to the correct level
Ensure planning, tracking, monitoring and reporting are in line with the agreed processes and manage the gateway approval process to ensure oversight and control of all projects within the strategy, transformation and improvement portfolio
Work with trust and system analytics teams to ensure that data is built into the transformation programme dashboard, provide support and direction to the analytics teams to ensure that transformation outcomes, baselines and reporting mechanisms are in place to support programme tracking and delivery.
Identify key risks, interdependencies, overlaps and unintended conflicts between programmes and projects within the portfolio and establish processes that mitigate the risk of silo working between projects and programmes
PLANNING AND ORGANISING
Support the review and refresh our federation strategy, defining and quantifying strategy success measures
Support the development of the strategy roadmap to identify the major projects that will underpin delivery, ensuring enabling plans are aligned to the road map and come together as a coherent plan
Manage the governance process and pathways to ensure decision makers have the right information and advice to inform effective, timely, decisions.
Lead the governance on assurance processes for the transformation work providing reports for Programme, Executive and Board Committees as required
Support the prioritisation, reprioritisation and reprioritisation of transformation and improvement workloads and resource allocation within the available resources bringing innovative solutions to increase productivity and effectiveness.
COMMUNICATIONS AND PARTNERSHIP WORKING
Support the development of matrix working with cross directorate / cross organisational teams creating a culture of open and honest working that supports escalation and resolution of risks, issues and encourages shared learning.
Actively seek and develop positive working relationships within the Strategy, Transformation and Improvement team
RESEARCH, DEVELOPMENT AND AUDIT
Take responsibility for own learning and development including identifying any areas of learning that might add to the knowledge base of the wider team.
Undertake and / or advice on the requirements for, research and horizon scanning to support strategy development and change programmes.
Analyse research and audit data to provide evidence for strategy development and change projects and programmes.
Maintain risk registers and issue logs and ensure link back to the Trusts strategic risk registers and Board Assurance Framework.
FINANCE
Monitor and report on budgets associated with the management of the strategy, transformation and improvement programmes and ensure that they operate in recurrent financial balance year on year.
Drive the strategy, transformation and improvement work to ensure financial benefits are realised that contribute to Trusts best quality, best value approaches.
Act in a way that is compliant withstanding Orders and Standing Financial Instructions in the discharge of this responsibility.
POLICY & SERVICE DELELOPMENT
Identify areas for improvement in project management methodologies, tools, templates and documentation used by the Transformation and Improvement Team
Contribute to the development of tools, templates, documentation methodologies and approaches used by the Transformation and Improvement Teams.
ANALYSIS AND DATA MANAGEMENT
Able to identify data requirements, define analysis requirements, design data gathering and desired outputs.
Assess the robustness of data and ensure data analysis for projects and programmes is sufficient and will pass scrutiny.
Able to perform complex analysis on data relevant to projects and programmes, including presenting data in a variety of formats.
Responsible for tracking data, including risks and issues, to quickly resolve failures to meet project requirements and act accordingly to inform team members as appropriate.
ENVIRONMENT AND EFFORT
PHYSICAL EFFORT
Frequent requirement for sitting or standing for prolonged periods of time.
MENTAL EFFORT
Work pattern will be unpredictable in nature with frequent interruptions
To perform tasks that require occasional periods of prolonged concentration, involving use of computers, planning and preparing documents.
EMOTIONAL EFFORT
Ability to cope with shifting priorities and demand
WORKING CONDITIONS
Working conditions will require home working and some office based working. Must be prepared to hot desk when office based
Requiring the extensive use of display screen equipment
HEALTH AND SAFETY
Under the Health and Safety at Work Act 1974, as an employee, you must take reasonable care for the health and safety of yourself and for other persons who may be affected by your acts or omissions at work. The Act also states that you must not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare.
You are also required to make yourself aware of the Trusts health and safety policies and to report any accidents/incidents.
EQUAL OPPORTUNITIES
Dorset County Hospital NHS Foundation Trust is committed to the development of positive policies to promote equal opportunity in employment. All employees have a responsibility to ensure that they understand the standards expected and that they promote and adhere to the equal opportunity measures adopted by the Trust.
CONFIDENTIALITY
Confidential and personal information related to staff, patients and Dorset County Hospital NHS Foundation Trust must not be disclosed within or outside the place of work, except in the proper discharge of duties.
Person Specification
Education, Qualifications & Training Essential
Degree level or equivalent level of relevant experience in a Programme / Project Manager type roles to demonstrate post specific knowledge. Project and programme management qualifications or equivalent experience Significant experience producing reports and papers for a range of audiences. MS office suite to intermediate / advanced level including word, excel and PowerPoint
Knowledge and experience Essential
Significant experience of planning, monitoring and evaluating the delivery of large-scale transformation or improvement programmes. Experience using data to assess the effectiveness of interventions, identifying areas for improvement, and drawing meaningful insights. Experienced in preparing reports that clearly communicate progress and impact results to stakeholders, including senior management and other relevant parties. Good knowledge and understanding of programme impact and evaluation, and opportunity prioritisation, with the ability to alter plans to fit with a rapidly changing environment. Experience of supporting stakeholder and service users engagement in the co-development of success measures. Knowledge and skills in researching best practice ad opportunity assessment and identifying opportunities. Proven skills in staff management and development, building effective relationships and networking. Understanding of the management of change and what is required to support cultural change.
Skills & Abilities Essential
Able to provide and receive interpret and provide, sensitive and contentious information. Well-developed business and data analytical skills with the ability to analyse and consider highly complex information and develop a range of options. Excellent communication skills, written and verbal, with ability to demonstrate fluency, clarity, and effectiveness. Able to work independently as well as part of a team and able to take positive action without immediate line managers supervision.
Desirable
Able to draw complex qualitative and quantitative information from a range of sources and present conclusions concisely. Proactive with the ability to work under pressure on their own initiative and maintain confidentiality to the highest degree.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Dorset County Hospital NHS Foundation Trust
Address Dorset County Hospital
Williams Avenue
Dorchester
DT1 2JY
United Kingdom
Employer's website https://www.dchft.nhs.uk/working-for-us/ (Opens in a new tab)