About this role
Job summary
Are you an organised and enthusiastic administrator who enjoys working in a fast-paced environment where no two days are the same?
We have an exciting opportunity for a motivated Administrative Assistant to join our friendly and busy Medical Staffing Team (MST).This is a key administrative role supporting the day-to-day activities of the team and ensuring a high-quality service is provided to our resident doctors, consultants and managers across the Trust.
About the Role
As the first point of contact for the Medical Staffing Team, you will provide a comprehensive administrative service and support a wide range of workforce processes. Working within a small but highly active team, you will be responsible for a variety of administrative tasks including:
Managing and responding to team emails and enquiries Diary management and appointment coordination Producing recruitment and employment-related correspondence Completing identification and compliance checks Maintaining accurate staff records and databases Inputting and updating information on electronic systems and Excel spreadsheets Supporting the wider Medical Staffing function with general administration duties
Main duties of the job The main duties of the Band 2 Admin Assistant role are to provide day-to-day admin support to the MST and help ensure an efficient service for resident doctors, consultants and managers in the Trust. This is a busy administrative role where you act as first point of contact for the MST support workforce processes, maintain accurate records, and ensure recruitment and employment administration is completed efficiently and accurately. In summary, this role is primarily focused on admin, record-keeping, recruitment support, compliance checks, diary management, and responding to enquiries, while providing excellent support to the Medical Staffing function.
We are looking for an individual who:
Has previous experience working in an office or administrative environment Demonstrates excellent organisational skills and attention to detail Can manage competing priorities and work effectively under pressure Has strong communication and interpersonal skills Is confident liaising with a wide range of stakeholders Can use their own initiative and work both independently and as part of a team Has a positive, flexible and proactive approach to work Is committed to providing an excellent customer-focused service In this role, you will regularly communicate with resident doctors, consultants, managers and colleagues across the Trust, including teams within Medical Education, Payroll, Finance and IT. Strong relationship-building and communication skills are therefore essential.
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description Job responsibilities
Why Join Us?
At Humber Teaching NHS Foundation Trust, we value our staff and recognise the important contribution they make to delivering high-quality services. You will join a supportive team environment where your administrative skills will make a real difference to the Medical Staffing service.
If you are organised, adaptable and enjoy working in a busy and rewarding environment, we would love to hear from you.
Apply today and become part of our Medical Staffing Team.
Person Specification
Qualifications Essential
o2 GCSEs/O levels English and Maths oAdvanced keyboard skills e.g. RSA/OCR, ICDL, oTo have some knowledge of office procedures, clerical/reception work
Skills & Competencies Essential
oBe able to demonstrate good listening and problem-solving skills oAble to demonstrate effective inter-personal communication skills, electronic, written and oral oGood planning and organisational skills oAbility to work effectively as part of a team oAttention to detail and accuracy oAble to plan and prioritise effectively and use own initiative oAbility to demonstrate ethical values and attitudes within a culture of equality and diversity oWillingness to adapt to change and work flexibly
Desirable
oUnderstanding of a range of work procedures and practices, some of which are non-routine and are acquired through formal training or equivalent experience oKnowledge of NHS systems e.g. ESR, TRAC oExperience of working in an office environment
Experience Essential
oExperience in the operation and use of Microsoft Office products oEffective organisational and interpersonal skills with the ability to deal with people at all levels
Desirable
oUnderstanding of a range of work procedures and practices, some of which are non-routine and are acquired through formal training or equivalent experience oKnowledge of NHS systems e.g. ESR, TRAC oExperience of working in an office environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Humber Teaching NHS Foundation Trust
Address Mary Seacole Building
Willerby Hill
Willerby
HU10 6ED
United Kingdom
Employer's website https://www.humber.nhs.uk/ (Opens in a new tab)