About this role
Job summary
We are looking for a highly organised and proactive administrator to join our School-Aged Health Improvement and Prevention Service, supporting the delivery of preventative health programmes for children and young people across Cambridgeshire and Peterborough.
The service works with schools, colleges and community settings to improve health and wellbeing outcomes through education, early intervention and partnership working. As Youth Health Improvement Administrator, you will play a vital role in ensuring the smooth running of service activity, communications and office processes.
You will provide administrative and communications support across key areas including sexual health, smoking and vaping prevention and Healthy Schools Accreditation. Working closely with co-ordinators, practitioners and managers, you will help ensure resources are organised, partners are supported, and services are effectively promoted to education and community settings.
Main duties of the job
What were looking for:
Strong organisational and administrative skills with excellent attention to detail
Confidence in written communication and using digital systems
Experience supporting communications, email campaigns or newsletters
Competence in Microsoft Office including Outlook, Word and Excel
Ability to manage competing priorities and work both independently and as part of a team
An understanding of confidentiality, data protection and safeguarding in CYP services
Ability to take responsibility for day to day office management tasks including Equipment testing coordination, stock takes and liaising with building management and waste services as appropriate.
What we offer
CPD opportunities and access to MHFA and MECC training Opportunities to help shape a new, county wide service A supportive and collaborative team culture Employee Assistance Programme and travel reimbursement Flexible working arrangements
Special conditions
This post requires an enhanced DBS check Access to a vehicle and full UK driving licence (business use). Travel across Cambridgeshire and Peterborough if required
About us
Everyone Health Ltd supports people to live healthier lives. We offer advice and guidance and our evidence based prevention and treatment solutions enable individuals to take action to make a positive change. Our behaviour change dynamic services are co-designed by our service users as we continually strive to make a difference.
Mostly we are a company full of passionate individuals who love to help people achieve their health goals.
Job description Job responsibilities
MAIN PURPOSE
The School Aged Health Improvement and Prevention Service supports improvements in health and wellbeing outcomes for children and young people across Cambridgeshire and Peterborough through prevention, education and early intervention.
The Youth Health Improvement Administrator will provide essential administrative, communications and office-based support to enable the effective delivery of the service. The role will support co-ordinators, practitioners and managers by ensuring systems, resources, communications and office processes are organised, efficient and well maintained.
SUMMARY OF RESPONSIBILITIES AND DUTIES
Act as a point of contact for C-Card provider sites, maintaining regular communication and sending stock as required
Monitor stock levels for C-Card materials and sexual health resources, supporting timely re-ordering and distribution
Support the administrative promotion of Catch Your Breath, Healthy Schools Accreditation and Sexual Health services to CYP settings including schools, colleges and community organisations
Support the delivery of communications to CYP settings, including newsletters, email campaigns and mail merges to promote services and initiatives
Organise networking and information events for stakeholders and settings who have achieved the Healthy Schools award.
Order office supplies and maintain appropriate stock levels to support service delivery
Take responsibility for day to day office management tasks including PAT testing coordination, stock takes and liaising with building management and waste services as appropriate
Maintain accurate administrative records in line with GDPR, information governance and organisational policies
Provide general administrative support to the Everyone Health wider team, document management and coordination of resources
Support service reporting by collating administrative data where required
Champion equality, diversity and inclusion across all administrative and communication activities
* Comply with safeguarding policies, professional conduct standards and all Everyone Health and local authority procedures
PERSON SPECIFICATION
1. Skills and abilities
Strong organisational and administrative skills with good attention to detail
Ability to manage multiple tasks and prioritise workload effectively
Confident written communication skills, including drafting emails and promotional messages
Competent in using Microsoft Office, including Outlook, Word and Excel
Comfortable using digital systems and supporting email campaigns and mail merges
Ability to use social media platforms for professional communication and promotion
Strong interpersonal skills with the ability to liaise professionally with external partners and colleagues.
Ability to work independently while also supporting a wider team
Person Specification
Experience Essential
Minimum of 2 years experience working in an administrative or office based role Experience of coordinating stock, orders or supplies Experience in supporting communications, newsletters or email campaigns Experience in office management tasks such as liaising with external providers Experience working within health, education or community services
Desirable
Understanding of the importance of confidentiality, data protection and GDPR Awareness of safeguarding principles when working within children and young peoples services Understanding of administrative processes that support service delivery Awareness of health promotion or public health services
Qualifications Essential
GCSEs (or equivalent) including English and Maths
Desirable
Relevant administrative or business qualification (desirable) Evidence of ongoing professional development (desirable
Special Conditions Essential
Willingness to work flexibly to meet service needs where required Office based role Cambridgeshire Base PE27 Commitment to equality, diversity and inclusion across all service activity Subject to enhanced DBS check SAFEGUARDING Everyone Health Ltd is committed to safeguarding and promoting the welfare of the adults, young people and children who use the services. All staff have a responsibility to report any identified concerns of abuse or exploitation through the appropriate route in line with the respective safeguarding policies and procedures.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Everyone Health Ltd
Address Everyone Health Ltd
3 Watling Drive
Hinckley
Leicestershire
LE10 3EY
United Kingdom
Employer's website https://everyonehealth.co.uk/ (Opens in a new tab)