About this role
Job summary
We are looking for an experienced and enthusiastic individual who has extensive administrative experience allied with knowledge and operational experience of working within within an NHS or similar healthcare environment.
This is a varied roles that requires the individual to have excellent communication and writing skills. They will also be able manage competing workloads and ensure the smooth operational running of the hospice.
They will provide support to the Assistant General Manager, Admin Team Leader and the wider administrative team as and when required.
This is a challenging role and would suit someone able to work in a multi-disciplinary environment on their own initiative with minimal supervision.
Main duties of the job
The post holder will function as key operational support for the Specialist Palliative Care Service (SPCS) based in Meadow House Hospice.
The role will ensure and safeguard the day to day running of the service as well as troubleshooting any operational issues that may affect service delivery.
The postholder will have a key role in supporting essential procurement processes as directed by the Admin Team and Assistant General Manager.
This will involve liaison with following teams:
1. Estates & Facilities team.
2. Charities team.
3. Finance team
4. Procurement Services.
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK St Mark's Hospital: an internationally renowned specialist centre for bowel disease Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Job description Job responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person Specification
Education Essential
Educated to at least A Level/Higher National Diploma
Desirable
Qualifications in Health & Safety/Risk Management, e.g. IOSH/COSSH or relevant experience
Knowledge and Experience Essential
Previous experience as an Administrator Experience of managing estates and facilities issues Experience of working with figures and stock control Understanding of risk and the ability to undertake risk assessments Understanding of finance processes within an NHS organisation Knowledge and experience of the NHS procurement process Project administration experience Experience of dealing with contractors Knowledge and experience of managing Health & Safety issues Knowledge and experience of managing infection control issues
Desirable
Experience of working within the NHS Experience of working within a Hospice or palliative care environment Knowledge and experience of using NHS Trust procurement systems Knowledge and experience of using NHS Trust finance systems Knowledge and experience of using NHS Trust incident management systems
Skills, abilities and attributes Essential
Able to use MS Office to intermediate level Ability to use NHS software systems Ability to organise and prioritise workload Ability to deal with external contractors and maintenance staff Excellent organisational skills Excellent communication skills Ability to take initiative and work autonomously Ability to manage challenging situations that may lead to service disruption Ability to manage the procurement process Ability to deal with matters in confidence and diplomacy at all times Ability to work as part of a team
Desirable
Project management qualification
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name London North West University Healthcare NHS Trust
Address Ealing
Ealing Hospital, Uxbridge Rd
Ealing
UB1 3HW
United Kingdom
Employer's website https://www.lnwh.nhs.uk (Opens in a new tab)