About this role
Job summary
Tamarind Centre Inpatient Team has a vacancy for a full-time Medical Secretary post. To provide a comprehensive, reliable, confidential secretarial and admin service to support the Consultant Psychiatrist and Clinical Team. To ensure the smooth running of the team which includes: Consultant Forensic Psychiatrist, Specialist Registrar, Senior House Officer, Occupational Therapist, Senior Nurse, Community Psychiatric Nurse, Social Worker and Pharmacist.
The successful applicant will need to possess a good general level of education with formal secretarial qualifications. Experience of being in a medical secretary role is essential. The successful applicant must posses the essential qualifications outlined in the attached personal specification.
Main duties of the job
The successful candidate will be required to work within in a busy team providing a comprehensive secretarial and administrative service to the Consultant Psychiatrist and members of the multi disciplinary team.
To maintain a rolling programme of CPA Case Conferences
Ensuring that any correspondence from the Ministry of Justice is dealt with according to working practice as and when required.
Oversee Ministry of Justice applications for leave
Oversee that Section 17 leave forms are signed and returned
Assist with the co-ordination of dates for Tribunal hearings and the distribution of reports.
Maintaining diary management for the Consultant Psychiatrist
Responsibility for all room bookings, ensuring that visitors to these meetings are received, refreshments are arranged
A good level of audio typing and medical terminology is essential. Knowledge of the Trust systems is desirable. The successful candidate must have excellent communication skills and be able to work within a team.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Requirement to work Monday to Friday inclusive
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Person Specification
Qualifications Essential
NVQ Level III in Business Admin or equivalent Evidence of IT skills - Microsoft Packages/Typing/ to level RSA II or equivalent GCSE English or above and ability to demonstrate excellent use of the English language/grammar
Knowledge Essential
Knowledge of the Data Protection Act and Information Governance Experience of providing secretarial support Experience of taking minutes
Desirable
Experience of working in an administrative role within the NHS
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Birmingham and Solihull Mental Health NHS Foundation Trust
Address Tamarind Centre
165 Yardley Green Road
Birmingham
B9 5PU
United Kingdom
Employer's website https://www.bsmhft.nhs.uk/ (Opens in a new tab)