About this role
• Welcomes visitors by greeting them, in person or on the phone; answering or referring inquiries or take message and email when needed.
• Directs visitors to the appropriate company personnel; making sure all visitors, contractors and customers entering the building sign in and are given badges.
• Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines. Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational matters.
• Orders non-Purchase Order items and meals when needed
• Review weekly UPS and FedEx invoices
• Ensure invoices received by mail are processed correctly
• Sort and distribute mail to appropriate departments.
• Schedules conference rooms for meetings, visitors, and interviews.
• Prepare documents to be scanned by removing staples, paper clips, etc.
• Scan documents into electronic database as directed by the company.
• Ensure the scanned documents are legible before submitting them in the electronic database.
• Report any maintenance or repairs needed on the copiers/printers/scanners to the appropriate outsourced company.
• Perform other duties as assigned.