About this role
Administrative Assistant – 152-26-5
Diabetes Wellness Program, Wellbeing
Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, August 26, 2026, for the Administrative Assistant with Diabetes Wellness Program, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting, and Job Description are available for printing from the www.greatsn.com website. Online applications are accepted through My Job Search. NO LATE APPLICATIONS ACCEPTED.
Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.
JOB SUMMARY:
PURPOSE & SCOPE OF THE POSITION:
To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Diabetes Wellness Program with the Clinical Supervisor. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Health Services.
Type
Full-Time
Closing Date
August 26, 2026
Hours of Work
35 hours per week
Wage
Min. $46,300
*A competitive compensation package will be offered commensurate with qualifications. *
BASIC QUALIFICATIONS:
• Graduate of Post-Secondary School in office administration and two years of equivalent experience
• High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record
• Strong organizational and time management skills.
• Strong interpersonal, verbal and written communication skills.
• Understands the importance of confidentiality. Ability to work with tact and discretion.
• Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.
SUBMISSION PROCEDURE: (Choose one method ONLY):
Method #1: Online
• Please visit: My Job Search to access our job board and follow the directions to apply.
• Please ensure all required documents are provided/uploaded with your application package, which includes:
• Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
• Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
• Copy of your education diploma/degree/certificate and transcript.
• If you have any questions or need assistance, please reach out to Kalvin Egan, HR Business Partner at 519-445-2223 ext. 5721 or via email at [email protected].
Method #2: GREAT – Applications must include all of the following:
• Printed, filled in, and authorized Six Nations of the Grand River Application for Employment Form.
• Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
• Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
• Photocopy of your education diploma/degree/certificate and transcript.
• Place all documents listed above in a sealed envelope and mail to or drop off at:
Administrative Assistant – 152-26-5
c/o Reception Desk
Grand River Employment & Training (GREAT)
P.O. Box 69, 16 Sunrise Court
Ohsweken, Ontario N0A 1M0
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant
REPORTING RELATIONSHIP:
Reports to and works under the direction and supervision of the Clinical Supervisor, Diabetes Wellness Program, Department of Well-Being, Six Nations of the Grand River Elected Council.
PURPOSE & SCOPE OF THE POSITION:
To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Diabetes Wellness Program with the Clinical Supervisor. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Health Services.
KEY DUTIES & RESPONSIBILITIES:
Technical Functions:
• Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Clinical Supervisor
• Ensures there is timely flow of information amongst all program staff.
• Provision of administrative support
• Maintains attendance summaries for all program staff
• Maintains financial tracking sheets for all program budgets
• Minute taking during meetings as required
• Greeting and communicating with clients and community members
• Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files
• Provision of programming support:
• Ensures that regular logs are being maintained i.e. traditional medicine tracking
• Complies with established safety precautions and standards, infection control procedures for waiting area
Communications Functions:
• Attends staff meetings for the Diabetes Wellness Program. Prepares the agendas and takes minutes
• Attends the Falls Prevention Subcommittee as the Recorder.
• Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems
• Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Team Manager
• Employs appropriate communication skills when interacting with other staff
• Follows procedures for reporting hazardous conditions, equipment and incidents
• Ensures privacy is maintained in accordance with relevant regulations
• Communicates regularly with the Team Manager of the Diabetes Wellness Program
Administrative Functions:
• Types and distribute correspondence, minutes, letters and briefing notes as required
• Maintains schedules and coordinates meetings
• Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, etc.
• Reviews all budgets, financial statements and reports in support of the delivery of services and programs of the Diabetes Wellness Program
• Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies
• Manages orders for supplies and equipment
• Tracks materials, supplies and equipment orders pending and completed
• Maintains and ensures orders for clinical supplies are completed monthly
• Maintains and ensures orders for office supplies are completed monthly
• Ensures orders are completed in a timely fashion and works with Administrative Assistant to maintain records of accounts
• Assists in opening and maintaining accounts with suppliers
Other Functions:
• Performs other job related duties as may reasonably be required by the Clinical Supervisor of the Diabetes Wellness Program.
• Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services.
WORKING CONDITIONS:
Working has a high profile, extensive public contact and is subject to deadlines and interruptions.
Work may at times be subject to unscheduled hours and out of office sessions.
WORKING RELATIONSHIPS:
With the Clinical Supervisor
Receives direction, guidance, encouragement; discusses plans and priorities.
With Other Staff
Promotes courtesy, co-operation and teamwork with all staff.
With External Agencies
Represents and promotes Six Nations interests relative to Wellbeing; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.
With the Public
Represents and promotes the Wellbeing interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.
KNOWLEDGE AND SKILLS:
Minimum Requirements:
• Graduate of Post-Secondary School in office administration and two years of equivalent experience
• High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record
• Strong organizational and time management skills.
• Strong interpersonal, verbal and written communication skills.
• Understands the importance of confidentiality. Ability to work with tact and discretion.
• Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.
Other Related Skills:
• Relate effectively with people of all ages and their families/caregivers
• Able to work independently and work cooperatively with other service providers.
• Experience with Electronic Medical Records.
IMPACT OF ERROR:
Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Wellbeing, Human Services Committee, Six Nations of the Grand River Elected Council, Government Agencies and the public.
CONTROL:
Guiding principles set by Wellbeing Department and Six Nations of the Grand River Elected Council. Works within the administrative policies and procedures established by the Six Nations Elected Council for the Health Services Department and other legislation provided by the respective governments.