About this role
Reasonable accommodations may be made to enable qualified individuals to perform the essential functions. → Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information. → Order, set up, and take down of catering for meetings and events; catering orders for Lunch and Learn events. → Timely booking, tracking, and communication of field travel requests. → Manage front office, including responding to and directing all calls made to Clark Pacific, greeting and directing visitors and maintaining the professional appearance of the front lobby and boardroom space. → Maintain cleanliness and functionality of the kitchen/common area, including making coffee, cleaning the coffee pots, loading and unloading the dishwasher, and stocking kitchen supplies. → Maintain orderliness of storage rooms, keeping an inventory of content, and request replenishment when needed. → Maintain beverage and coffee inventory in executive workspaces. → Support projects and initiatives of various departments which may include but are not limited to, data entry, expense report reconciliation, document preparation, and printing. → Other duties as assigned.
Skills & Abilities:
→ Proven hands-on, get-it-done mindset. → Proactive critical thinker who has the ability and initiative to assess future needs and identify potential solutions. → Professional and inviting personality with superior customer service skills in person, on the telephone, and through email/instant messaging. → Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization. → Builds strong relationships; engages and motivates teams representing diverse backgrounds and viewpoints; exceptionally collaborative. → Excellent organization skills to drive topics with multiple stakeholders/interests. → Exceptional time and stress management; maintains composure in highpressure situations. → Problem solving skills that aim to remedy and prevent reoccurrence. → Comfortable escalating issues while maintaining positive relationships with team members and other organizations. → Passionate about Clark Pacific's vision and mission; able to promote, demonstrate, and communicate the mission, values and core competencies of Clark Pacific to others. → Able to exercise appropriate discretion when handling confidential and/or sensitive information. → Process oriented, possesses business acumen and knowledge of workflows to assist in process improvement and documentation. → Display willingness and interest in increasing responsibilities if the situation requires or the opportunity presents itself. → Proficient with Microsoft Excel, and Microsoft Office Suite programs, including Office 365 and Teams. → Exceptional skill with Microsoft Outlook. → Aptitude for learning new software tools.
→ Minimum of 3 years' experience in an administrative position is strongly preferred. → Familiarity with construction/manufacturing industries is preferred. → Valid CA Driver's License is required.